Department Specialist

Job Summary

General Atomics Electromagnetic Systems (GA-EMS) designs and manufactures first-of-a-kind electromagnetic and electric power generation systems. GA-EMS's expanding portfolio of specialized products and integrated system solutions supports critical fleet, space systems and satellites, missile defense, power and energy, and process and monitoring applications for defense, industrial, and commercial customers worldwide.

This position is responsible for providing direct administrative assistance to the managers and employees of the Tyngsborough, MA site and will control visitor access from the reception desk, answer phones as needed, maintain schedules, support travel and expense reporting, and handle a sensitive information environment requiring tact, diplomacy, discretion, and judgment. The role communicates with other administrative and management personnel to gather or convey relevant information, initiate special reports, and complete a variety of administrative assignments.

• Support the local staff with all administrative needs.
• Interface with management, staff, customers, and visitors to gather and prepare information relative to the manager's functions.
• Coordinate schedules and ensure management is made aware of issues that need immediate attention.
• Handle all front desk administrative issues:
  • Control visitor access.
  • Coordinate with Security for all visits.
  • Responsible for coordination and delivery of packages and mail.
  • Answer telephones as needed.
• Order office supplies, coffee, water, catered lunches, and other office-related services:
  • Utilize P-Card for incidental material purchases.
• Plan, schedule, and coordinate various organizational meetings and travel arrangements.
• Track progress of delegated staff assignments and may coordinate activities between departments.
• Maintain confidential and specialized files and/or records.
• Use judgment in determining which tasks can be handled and which need to be directed to the manager or other members of the organization.
• Observe all laws, regulations, and applicable obligations wherever and whenever business is conducted on behalf of the Company.
• Work in a safe manner in accordance with established operating procedures and practices.
• Perform other duties as assigned or required.

• Typically requires a high school diploma or equivalent and four or more years of experience in a field related to the specialized functional area or unit where assigned.
• The ability to grasp new concepts quickly.
• The ability to maintain the confidentiality of sensitive information.
• Strong organizational skills and the ability to establish priorities.
• The ability to identify issues, solve, and respond to routine problems or situations that require interpretation.
• Strong analytical, interpersonal, verbal, and written communication skills to accurately document and report.
• The ability to interpret and explain moderately complex information as well as communicate and interface effectively.
• The ability to work effectively with all levels of personnel, including management, customers, and vendors.
• Practical understanding of applicable policies and procedures and relevant regulations.
• Good knowledge of computer operations and applications such as Word and Excel.
• The ability to work both independently and in a team environment and to work extended hours as required.
• Ability to obtain and maintain a DoD security clearance.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Type: Full-Time Hourly

Salary range: $56,180 - $83,518

Mid-Senior level

Full-time

Administrative

Oil and Gas, Defense and Space Manufacturing, and Aviation and Aerospace Component Manufacturing