Administrative Coordinator

Administrative Coordinator

Ophthalmic Consultants of Boston (OCB) is seeking a proactive, detail-driven Administrative Coordinator to support our leadership team and help keep our high-performing organization running smoothly.

At OCB, we are guided by our core values:
Outstanding Patient Care, Unity, Ethics & Integrity, Fairness, Operational Excellence, and Fiscal Responsibility.

Administrative & Organizational Support

• Manage complex calendars and a high volume of scheduling requests, solving conflicts with confidence and independence.
• Develop agendas, prepare meeting materials, attend meetings, and track follow-up actions.
• Assist with planning and executing meetings and events, including logistics, facility coordination, and on-site support.
• Take on additional administrative tasks to support leadership and organizational needs.

Communication & Content Management

• Draft, edit, and proofread internal and external communications, reports, newsletters, and more.
• Update and maintain content on the intranet (SharePoint) and external website to align with brand and strategy.
• Manage social media content across key platforms.
• Partner with internal teams to gather information and ensure consistent messaging.

Data & Digital Tools Management

• Develop, distribute, and analyze internal surveys; prepare data-driven reports for leadership.
• Support file organization and content management across SharePoint and Microsoft Teams.

• Bachelor’s degree
• 2+ years of relevant administrative or operations experience
• Strong proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Forms)
• Experience with survey platforms (Survey Monkey, Constant Contact, Docu Sign), and Word Press
• Professionalism, discretion, and the ability to handle confidential information
• Adaptability in a fast-moving environment with changing priorities
• Strong written and verbal communication skills
• Creative, detail-oriented approach to messaging and content
• Excellent organizational and multitasking abilities
• Proficiency in major social platforms (Facebook, Linked In, Instagram)

You’ll work in a collaborative environment, support meaningful projects, and grow your administrative expertise within a respected medical organization.

• Health & Dental Insurance- eligible 1st day of employment
• Paid time off and paid holidays
• Health & Dependent Reimbursement Accounts
• 401(k) Plan with company contribution
• Company paid Life and LTD Insurance
• Employee discounts

Equal Opportunity Employer.