Office Administrator; Part-Time

WE ARE HIRING! We are seeking a proactive, resourceful Office Administrator to keep our team running smoothly. This cross-functional role supports Marketing, Sales, and the CEO across day-to-day operations, scheduling, travel, vendor coordination, and special projects. Knowledge of EXCEL is a MUST. Experience with general office tools preferred.

• Coordinate day-to-day office operations; manage supplies and vendor relationships; liaise with facilities/building management.
• Handle complex calendar management for executives; schedule internal/external meetings across time zones; prepare agendas and notes.
• Book and manage travel (flights, hotels, cars, visas), build detailed itineraries, handle changes, and process reimbursements/expense reports.
• Support conferences and events: registrations, booth logistics, shipping/receiving materials, swag coordination, hotel blocks, and on-site assistance.
• Partner with Marketing: help with campaign logistics, light content/admin tasks, shipping demo kits/swag, and coordinating timelines.
• Partner with Sales: assist with meeting scheduling, basic CRM hygiene/exports, light document prep, and follow-ups.
• Provide executive support to the CEO: email/meeting triage, document formatting, signatures, and general admin tasks.
• Assist with purchasing and vendor onboarding: request quotes, compare options, create/track POs.
• Maintain simple trackers and reports in Excel/Sheets; keep files and records organized and confidential.
• Support new-hire onboarding logistics (accounts/equipment coordination with IT, welcome kits) as needed.
• Perform other administrative tasks and special projects as assigned.

• 2–5 years’ experience in an Office Admin/Coordinator/Executive Assistant role (startup experience desired).
• Demonstrated experience booking complex travel and supporting events/conferences – MUST.
• Proficiency in Excel and Google Sheets – MUST.
• Comfortable with Slack, Zoom, Docu Sign; familiarity with CRM tools (Salesforce/Hub Spot) a plus.
• Excellent written/verbal communication; attention to detail; deadline-oriented; strong time management and follow-through.
• Discretion with sensitive information; problem-solver; team player and fun to work with.

Location:

• This opportunity is based in the Boston area (Waltham, MA) and requires five days a week in office.

Compensation: At OnPage, we offer a great package which includes free coffee & snacks, competitive base salary; medical plan; dental plan; life insurance; LT & ST disability insurance; 401(k) plan with employer match; paid sick time, holidays, and vacation.

Additional Information

Type:
Part-Time

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OnPage corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, OnPage Corporation complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.