Operations Coordinator, Brandeis Career Network

Brandeis University is launching a bold new approach to career as part of its vision to Reinvent the Liberal Arts, and we’re looking for an enthusiastic, highly organized Operations Coordinator to help bring that vision to life. The Operations Coordinator is at the center of the day-to-day experience of the Brandeis Career Network. We’re looking for someone who takes pride in creating a welcoming, professional environment, enjoys helping people, notices the details others might miss, and gets satisfaction from making sure everything runs smoothly.

You’ll help create an exceptional experience for the students, alumni, faculty, staff, employers, and other visitors who interact with our team.

• Serve as a primary point of contact for students, alumni, staff, and visitors, providing responsive customer service in person, by phone, and by email.
• Oversee front desk and student-facing operations, including scheduling appointments, answering questions, sharing resources, and making referrals.
• Maintain a clean, organized, and welcoming office environment.
• Hire, train, schedule, and supervise student employees supporting office operations.
• Manage office correspondence, supplies, equipment, inventory, and confidential materials.
• Process purchasing, reimbursements, invoices, and other budget transactions.
• Identify opportunities to improve office processes, systems, and the overall experience of staff and visitors.

• Provide administrative and operational support to a growing, collaborative career center team.
• Maintain accurate student and alumni records, including appointments, notes, and follow-up documentation.
• Enter and manage job postings, resume collections, events, and other information in Handshake and related systems.
• Support career programs and events through room reservations, catering, registration, materials, communications, and other event logistics.
• Coordinate with university offices and campus partners to help the team navigate processes and connect students with appropriate resources.
• Assist with special projects and emerging priorities as the Brandeis Career Network continues to grow and evolve.

• Provide administrative support to the Executive Director, Career Services, Education and Strategy.
• Assist with calendar management and scheduling, including prioritizing requests and helping resolve scheduling conflicts.
• Coordinate meetings and events, including agendas, materials, room reservations, technology, and follow-up.
• Take meeting notes and prepare clear summaries, action items, and follow-up materials as needed.
• Draft, edit, and format correspondence, reports, presentations, and other materials.
• Track projects, deadlines, and follow-up items to help ensure work moves forward.
• Support a positive and connected team culture by coordinating staff meetings, celebrations, recognition, and other team activities.

Be part of something new. Join a growing career organization during an exciting period of transformation e a visible impact. Help create a welcoming, well-run environment for students, visitors, and colleagues. Enjoy variety in your work. Support everything from office operations and events to student employees and special projects. Grow with us. Brandeis supports professional development, training, and opportunities to build new skills.

Brandeis combines the educational model of a liberal arts college with the resources of a research university. At our core, we are a medium-sized residential campus that provides a robust in-person experience for students and community members. Career center staff work 35 hours per week on a hybrid schedule, with flexible hours available…