Administrative Assistant IV

Additional Location(s): N/ADiversity
- Innovation
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- Winning Spirit
- High Performance At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

About the role:

Boston Scientific was recognized as a Glassdoor Best Place to Work in 2026, ranking No. 15 on the Top 100 list, reflecting the culture our employees experience every day.

This role supports Boston Scientific's Electrophysiology (EP) office in Massachusetts, the Vice President of Research and Development (R&D)/site lead and the site leadership team. The position combines office management responsibilities with executive administrative support, helping ensure efficient daily operations, effective communication and a positive experience for employees and visitors.

We are seeking a highly organized, detail-oriented professional who thrives in a fast-paced, collaborative environment. The ideal candidate is a proactive self-starter who can work independently with limited supervision, manage competing priorities and anticipate business needs. Success in this role requires strong interpersonal skills, sound judgment, discretion and a commitment to delivering exceptional service.

Work model, sponsorship, relocation:

This position follows an on-site work model, requiring employees to work at the designated Boston Scientific location. Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time. Relocation assistance is not available for this position at this time.

Your responsibilities will include:

Provide comprehensive office management and administrative support, including coordinating daily office operations, assisting with new hire onboarding and supporting site events and activities.

Deliver executive administrative support to the vice president of R&D/site lead, including managing calendars, coordinating meetings, adjusting schedules, arranging travel, processing expenses, preparing staff meeting materials, documenting meeting minutes and organizing team events.

Maintain a safe, organized and professional office environment by identifying potential hazards, responding appropriately to emergency situations and contacting relevant services when necessary.

Provide backup front desk coverage, including monitoring entrances and exits, greeting and notifying employees of visitor arrivals, identifying unauthorized individuals, managing incoming and outgoing mail and packages, and maintaining office and kitchenette supplies.

Deliver exceptional customer service to employees, visitors and external partners through courteous, professional and timely assistance.

Coordinate team meetings, site events and customer meetings by managing schedules, arranging catering and audiovisual equipment, preparing meeting spaces, communicating logistics and ensuring successful execution.

Support projects and executive communications by preparing correspondence, presentations, spreadsheets, reports and other business documents. Recommend improvements to existing communications and proactively anticipate future needs.

Exercise discretion and maintain strict confidentiality when handling sensitive employee and organizational information, including nonpublic business strategies, financial data, acquisitions and other proprietary information.

Collaborate effectively with administrative professionals and cross-functional partners within and outside the EP…