Meetings And Events Manager

MEETINGS AND EVENT MANAGER

Position Title:

MEETINGS AND EVENT MANAGER

Salary: $90,000 - $115,000

Pay Grade: 15

ESFM® USA is the corporate facilities management division of Compass Group USA, a Gold‑level Corporate Sustaining Partner of the International Facility Management Association (IFMA) and a Platinum Corporate Member of the Association of Energy Engineers (AEE). ESFM self‑performs 80% of all FM services provided to clients. Our portfolio includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions, and Managed Services.

We serve clients in life sciences, technology, oil & gas, and manufacturing.

This role is eligible for an Employee Referral Bonus. If you know someone qualified, refer them via People Hub.

Strategic and detail‑oriented Meetings & Events Manager to lead the planning, coordination, and execution of all on‑site meetings and events, while overseeing front‑of‑house concierge operations within R&D facilities. This role delivers seamless, engaging experiences for employees, guests, and stakeholders, upholding the highest hospitality and operational excellence.

• Manage and mentor an event coordinator and concierge, ensuring seamless execution across all events and hospitality operations.
• Lead end‑to‑end planning and execution of internal and external events: venue setup, vendor coordination, material coordination, transportation, travel, catering, AV/tech support, hybrid/virtual delivery.
• Act as event project manager: develop timelines, facilitate planning meetings, collaborate with cross‑functional partners, drive deliverables, maintain stakeholder communication.
• Design and deliver impactful event experiences tailored to diverse audiences, aligning with business objectives.
• Collaborate with stakeholders to deliver high‑impact scientific events, supporting speaker coordination, agenda development, and content curation.
• Manage event budgets, contracts, and reporting in alignment with procurement standards.
• Partner with AV provider to coordinate and deliver all audiovisual support required for site‑wide operations.
• Oversee front‑of‑house concierge operations, ensuring a professional, welcoming experience.
• Engage with senior leadership and cross‑functional teams to align on event strategy, objectives, and program goals.
• Collaborate with Communications team to develop and distribute event‑related communications.
• Analyze post‑event feedback and metrics to refine future events.
• Stay current on event technology trends and best practices, especially in hybrid and scientific formats.

• Bachelor’s Degree in Event Management, Hospitality, Communications, or related fields.
• 5+ years of experience in corporate event planning, preferably in pharmaceutical, biotech, or scientific research settings.
• Demonstrated time management and organizational skills; ability to plan, coordinate, and execute multiple events simultaneously in fast‑paced environments.
• Proven ability to navigate change effectively, using tools and techniques for adapting to evolving priorities.
• Experience managing small‑to‑mid‑size event budgets, foundational knowledge of contractual terms, and vendor negotiation skills.
• Proficiency in event technologies and hybrid delivery platforms.

• Familiarity with the culture and operational dynamics of R&D or scientific organizations.
• Certification in Meeting & Event Planning (CMP or equivalent).
• Knowledge of front‑of‑house operations and workplace hospitality standards.
• Excellent communication, negotiation, and problem‑solving skills.
• Ability to manage multiple projects simultaneously under tight deadlines.

• Medical
• Dental
• Vision
• Life Insurance / AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Compass Group is an equal opportunity employer. We are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history, in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis. ESFM maintains a drug‑free workplace.