Shipping & Receiving Specialist

Shipping and Receiving Specialist

Location:Waltham, MA
Schedule/Shift:8:30 AM - 5:30 PM
Pay:$23.00 - $25.00 per hour
26-08437

The Shipping and Receiving Specialist is responsible for shipping, receiving, inventory accuracy, and material handling in a manufacturing environment. This role ensures incoming parts are received, accurately recorded, and stored in the correct locations, while customer orders are picked, consolidated, packaged, and shipped accurately and on time. The position supports both domestic and international shipments and requires strong attention to detail, customer service skills, and the ability to manage multiple priorities independently.

• Receive incoming parts and materials and ensure they are accurately recorded and stored in designated locations.
• Maintain accurate inventory records and support inventory accuracy initiatives.
• Pick, consolidate, package, and prepare customer orders for shipment.
• Process domestic and international shipments accurately and efficiently.
• Prepare shipping documentation, including airway bills, Shippers Export Declarations (S.E.D.), and Shippers Letters of Instruction (S.L.I.).
• Process shipments using shipping systems and software such as UPS World Ship, Fed Ex Ship Manager, and DHL Easy Ship.
• File required information through the Automated Commercial Environment (ACE) system.
• Package and ship raw materials and finished goods using appropriate packaging techniques.
• Use ERP systems and database entry tools to maintain accurate shipment and inventory information.
• Prioritize daily workload and adjust to changing shipping and receiving requirements.
• Communicate effectively with customers, internal teams, and shipping partners.
• Maintain a clean, organized, and safe work area.
• Support additional responsibilities as assigned.

• 2-4 years of material handling experience in a manufacturing environment.
• 2+ years of related shipping experience preferred.
• 1+ year of customer service experience preferred.
• Experience with ERP systems.
• Experience processing domestic and international shipments.
• Experience using shipping software such as UPS World Ship, Fed Ex Ship Manager, or DHL Easy Ship.
• Experience preparing shipping documentation for domestic and international shipments.
• Knowledge of the Automated Commercial Environment (ACE) system.
• Strong customer service and communication skills.
• Strong attention to detail and organizational skills.
• PC literacy and database entry skills.
• Ability to work independently and effectively in a fast-paced team environment.
• Self-motivated, dependable, and punctual.
• Professional and positive approach to customer service and daily responsibilities.
• Ability to multitask, prioritize workload, and adapt to changing requirements.
• Willingness to take on additional responsibilities as needed.
• Ability to maintain a clean, organized, and safe work environment.

• High school diploma or GED.

• 2-4 years of material handling experience in a manufacturing environment.
• 2+ years of related shipping experience preferred.
• 1+ year of customer service experience preferred.

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