Deputy Clerk- Magistrate Court

The purpose of this classification is to perform clerical work functions associated with court activities and operations. Assignment to the Magistrate office.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Performs customer service functions at front counter or via telephone; provides general information and assistance to the general public, attorneys, court officials, the public, or other individuals; answers questions regarding court dates, fees, forms/documentation, filing procedures, or other issues.

• Receives monies in payment of court-related fees or services (e.g., court costs, restitution, citations, probation fees, etc.); records transactions, issues receipts, and forwards revenues as appropriate.

• Sets court dates; prepares court dockets; re-sets court dates as appropriate.

• Processes a variety of documentation associated with departmental operations (e.g., civil/criminal actions, juvenile proceedings, probate petitions, guardianship/estate accountings, citations and warrants, civil/domestic suits, criminal proceedings/dispositions, recording of legal documents, etc.), per established procedures and within designated time frames; reviews documentation for accuracy and completeness; distributes documentation or maintains records as appropriate.

• Prepares routine correspondence, forms, reports, statements, and other documents via computer and/or typewriter.

• Types affidavits, appeals, arraignments, citations, dispossessories, evictions, foreclosures, garnishments, interrogatories, judgments, subpoenas, warrants or other legal documents.

• Compiles and/or tracks various administrative and/or statistical data pertaining to departmental operations; makes applicable calculations; prepares or generates reports; maintains records.

• Performs basic research functions as needed (e.g., checks criminal histories; checks tags; researches files; etc.).

• Calculates various court costs, taxes or other fees.

• Performs general bookkeeping functions (e.g., posting financial data; balancing cash receipts; preparing bank deposits; issuing checks; reconciling bank statements; maintaining account records; etc.).

• Performs data entry functions by keying data into computer system; retrieves, reviews or modifies data in computer database; generates computerized reports.

• Receives various forms, correspondence and other documentation; reviews, responds, forwards, maintains, and/or takes other action as appropriate.

• Receives, opens and distributes incoming mail; prepares outgoing mail.

• Copies and distributes correspondence, memoranda, reports, and other related materials.

• Initiates/receives facsimile transmission of documents via facsimile machine.

• Prepares departmental files; sorts/organizes documents to be filed; files documents in designated order; locates/removes files; maintains file system of departmental records.

• Maintains inventory of departmental supplies; initiates orders for new or replacement materials.

• Coordinates calendar activities to include planning/scheduling appointments, meetings, court activities, etc.; updates calendar on a regular basis; contacts parties involved as appropriate.

• Answers the telephone; screens calls; provides information/assistance and initiates problem resolution; takes and relays messages and/or directs calls to appropriate personnel; returns calls as necessary.

• Coordinates effective communications by initiating outgoing communications, responding…