Project Administration Coordinator

Project Administration Coordinator #1045365

Location: Warren, Michigan

If you're looking for a career that will provide a challenging work environment and many opportunities to learn, our company is the place for you. Join our team and become part of a company full of exciting opportunities. We help employees achieve their personal best by offering many opportunities that develop and enhance their skills for career advancement.

• Support large-scale projects for major pipeline construction
• Provide administrative support to an office of up to 30 staff, including project managers and engineers
• Manage office suppliers:
  Inventory, ordering, and tracking
• Assist Document Controls with project closeout items
• Coordinate events and meetings using Outlook calendar
• Prepare offices and conference rooms, ensuring cleanliness and preparing refreshments
• Support developing presentations for internal and external use
• Facilitate project updates, distribute meeting agendas, and take detailed meeting minutes
• Open office at 7:30 AM; standard 8-hour days with potential 10-hour days during peak construction
• Adapt daily duties based on seasonal project needs
• Oversee contract janitorial and maintenance services
• Work independently and be self‑motivated with limited direction

• Strong communication:
  Project assistants must possess excellent written and verbal communication skills
• Interpersonal skills: ability to collaborate across teams
• Organizational skills: detail‑oriented and efficient multitasking
• Technical proficiency: must be proficient with MS Office Suite (Excel, Outlook, Word)
• Preferred software familiarity:
  Project Wise and Unifier
• Preferred pipeline construction knowledge: understanding of industry practices and terminology

• Minimum associate's degree required

• Medical and Dental (Fast Tek pays majority of the medical program)
• Vision
• Personal Time Off (PTO) Program
• Long Term Disability (100% paid)
• Life Insurance (100% paid)
• 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match