Project Administrator Job Warrenpoint area,Northern Ireland UK,Administrative/Clerical

Position
:
Project Administrator

Location
:
Warrenpoint, County Down

Job Type
:
Permanent, Full-Time

Salary
: £26,700 per anum

My client is an award-winning, industry‑leading facilities management and building services contractor operating across the UK and Ireland. With strong roots in construction, they deliver energy solutions, planned and reactive maintenance services, and large‑scale infrastructure projects across residential, commercial, and public sector environments.

This is a rewarding and fast‑paced opportunity for an organised and proactive administrator who enjoys working within a busy operational environment. The successful candidate will support the scheduling and coordination of works, liaise with clients and suppliers, and ensure the smooth running of administrative processes across projects and maintenance operations.

Applicants with experience within planned maintenance, responsive maintenance, mechanical, electrical, or compliance environments will be highly desirable.

Duties will include

Handle incoming telephone and email enquiries professionally

Schedule daily works using the company software system

Liaise with suppliers, subcontractors, engineers, and clients

Carry out data input, administration, and document processing

Support the efficient delivery of planned and reactive maintenance works

Maintain accurate records and uphold GDPR and Data Protection policies

Carry out general office and administrative duties

Assist management with additional operational tasks as required

Adhere to all company Health & Safety policies and procedures

Report accidents, hazards, or safety concerns appropriately

Follow Risk Assessments and Safe Systems of Work at all times

Observe and follow manual handling procedures

Essential Criteria

GCSE Grade C or above in English and Maths (or equivalent)

Strong IT skills with excellent knowledge of Microsoft Word and Excel

Excellent customer service and communication skills

Experience working in a fast‑paced, KPI‑driven environment

Ability to work to tight deadlines and manage workloads effectively

Professional approach when dealing with the public, clients, and colleagues

Desirable Criteria

Administration qualification or minimum 2 years' administration experience
Experience with in facilities management, maintenance, construction, compliance, or engineering sectors

Key Skills & Attributes

Be able to work independently and use initiative
Have strong organisational skills and attention to detail
Be a strong team player with excellent communication skills
Demonstrate reliability, flexibility, and commitment
Be capable of following written and verbal instructions
Have the ability to adapt and learn new skills
Take a positive approach to continuous improvement
Be willing to support overtime requirements when necessary

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