Office/Clinic Assistant Job Warrenton area,Virginia USA,Administrative/Clerical

Office/Clinic Assistant Job Description Title

Office/Clinic Assistant (for the school year)

Job Requirements

Graduation from high school and experience in performing general office clerical or secretarial work or any equivalent combination of education and experience that would provide the following knowledge, abilities, and skills:

Knowledge or familiarity of school main office operations, of modern office practices and procedures, and of standard office appliances including desktop PCs, standard office software, scanners, and photocopiers.
Ability to perform various clerical and secretarial work accurately and quickly, to communicate effectively, to work cooperatively with others, to learn quickly of new technology and school policies/procedures, and to work under pressure and/or frequent interruptions.

Salary

Starting salary based on experience and number of days working on campus.

Reports to

Directly reports to the Office Manager and Director of Operations

Ultimately reports to the Head of School

Evaluation

The Office Assistant performance will be evaluated in accordance with provisions of the Board’s policy on evaluation of professional personnel and this job description.

Status

Part-time, works year-round. Contract will begin on July 1st. During the summer, the office assistant will work certain days as designated in their contract (child care will be provided with the exception of orientation week when childcare will be limited) and when you are on campus (2-3 days a week) during the school year.

Big Picture

The Office Assistant is charged with assisting the administration in the day-to-day, month-to-month, and year-to-year operation of the school.

Detailed Responsibility

The following areas of responsibility are delegated to the Office Assistant to be carried out in conjunction with administrative team members. Additional responsibilities may be required as needed to support teachers and the staff se areas may form the basis for an administrative evaluation instrument. Familiarity with Google Suite is helpful to assist with day-to-day operations. To support the school’s clinic, the Office Assistant will be required to be MAT (Medicated Assistant Training) and CPR/First Aid certified, which will be paid by CCA.

Additional training may be required, and any fees associated with that training will be paid by CCA.

All office assistants will have the administrative, safety and clinic duties listed below.

Administrative

Provide support to teachers and the administration team preparing for the school day.

Support the various duties required to prepare for the new school year:

Answer the phone and check the admin email.

Manage all incoming calls and forward to the appropriate team member.

Greet all visitors, parents, volunteers, and accompany guests to the conference room if needed.

Enter visitors and students into the School Pass system when appropriate.

Handle all parent requests for dropping off lunches, projects, or communications with the teachers and/or students

Maintain staff mailboxes, ensure appropriate communication from the Executive team or Principals is distributed accordingly.

Assist with opening and closing duties once a week after school hours

Safety

Monitor the cameras and access into the building at all entrances.

Support the Crisis Management Plan and assist in drills.

Ensure all visitors check in prior to entering the school building and are checked out as they leave.

Assist with making walkie-talkies available for teachers who are taking students outdoors.

Clinic

Provide clinic support, as needed.

Clinic duties include, but not limited to:

Providing first aid care to students.
Attending to students that are ill during school hours.
Administering medicine to students in accordance with parents’ written permission.
Accepting and logging medicine to be administered from parents.
Recording and managing immunization on Renweb and ensuring each student is compliant or has an exemption.
Supporting the Health and Safety team.
Determining all the student allergies and post allergies in front of classrooms.

The Office Assistant will be responsible for at least one of the following tasks listed below and may be asked from…


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Job Posting Language

Office​/Clinic Assistant

Office/Clinic Assistant