Human Resources Compliance Specialist

Overview

Kimley-Horn is looking for a Human Resources Compliance Specialist to join our Warrenville, Illinois (IL) office on our Firmwide HR team! This is not a remote position.

• Research, monitor federal, state, and local laws related to various employment and labor issues to stay abreast of changes and regulations and to train regional HR teams accordingly.
• Prepare and submit EEO, Veterans, and other federal and state regulatory reporting.
• Conduct regular audits to ensure all required employment disclosures and notices are provided throughout the employee lifecycle.
• Coordinate with the HR Compliance Specialist and EEO Officer throughout the year to complete reports per contract and client requirements.
• Support the Immigration process and documentation by consulting with an outside Immigration law firm.
• Manage vendor relationships for workplace anti-harassment training, background checks, drug screens, labor law posters, and compliance software, ensuring satisfaction and compliance.
• Address background checks and drug screen inquiries, occasionally assisting with employee relations cases during the adjudication process.
• Maintain Employee Handbook by publishing bi-annual updates and necessary revisions.
• Partner with members of the HR Operations team to ensure consistency and compliance across various HR policies and procedures.
• Participate in subcommittees to review existing processes and implement new processes and procedures for efficiencies and growth.
• Maintain certain information in UKG Pro (HCM); publish reports from UKG Pro for use by marketing teams and others.

• Strong auditing and assessment skills for HR programs and processes.
• Excellent project management, problem-solving, and analytical skills.
• Ability to handle multiple priorities and complex issues independently.
• Strong attention to detail.
• Strong collaboration skills.
• Ability to handle confidential information appropriately.
• Effective communication, presentation, training, and facilitation skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Bachelor's degree in Human Resources or related field.
• 5+ years of relevant HR experience.
• Experience in project management and HR procedure implementation.
• Knowledge of HR regulatory and compliance environments, including emerging legislation.
• Experience managing federal and state reporting requirements for federal contractors is a plus.
• Occasional travel required.
• Office hours are 7:30am – 5:30pm Monday – Thursday and 7:30am – 11:30am Friday.

$65,000 - $80,000

• Exceptional Retirement Plan: 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage:
  Low-cost medical, dental, and vision insurance options.
• Time Off:
  Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness:
  Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development:
  Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits:
  New Parent Leave, family building benefits, and childcare resources.