Personal Assistant. Paddington LilyLifestyle

Job Title:

Personal Assistant

Contract Length: 12 months (Possibility for extension)

Location:

Paddington, London fully on-site

• Personal and admins assistant for an Engineering Corporate Stakeholders
• Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / Powerpoint / Sharepoint).
• Assisting with diary/calendar management.
• Scheduling meetings and arranging travel through the corporate Amex system.
• Processing team expenses through Concur system.
• Covering telephones: answering general calls into the department and rerouting to appropriate team member (various departments & other sites), taking messages
• HR admins - maintaining holiday and sickness records and inputting into holiday and payroll system.
• Reporting faults to IT and acting as liaison.
• Compliance admins support
• Information point for company policies (travel, expenses, entertainment).
• Maintaining document management systems (office related)
• Training new and existing staff on systems (as required).
• Booking external training courses and managing related subscriptions/invoices.
• Providing support and cover for other office staff.

• Ability to work on own initiative with minimal supervision.
• Able to prioritise and organise own workload to be able to deliver against deadlines.
• Knowledge of and high level of capability working with Microsoft systems, Ariba (invoicing/payment), Concur (expenses), AMEX (travel) or similar applications.
• Polite, professional, customer-orientated manner.
• Ability to represent the department to internal and external clients.
• Excellent English communication skills (both written and verbal).
• Excellent interpersonal skills to be able to liaise effectively at all levels.

Minimum Maths and English at GCSE or equivalent.

Preferably educational experience beyond A-level or equivalent.

Demonstrable experience working in a similar role with an administrative focus.

Experience of organising and providing administrative assistance in an office environment and managing a small office.