Document Controller

United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects across the utility and social infrastructure sectors.

Equal Opportunities Statement
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At United Infrastructure, we are committed to making every interaction a positive and inclusive experience. If there is anything we can do to support you, remove barriers, or make the process more accessible, please let us know - we want this to be the best possible experience for you.

As the project document controller, you will support the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.

• Provide a valuable link between the project and other departments, supporting the project team with document formatting, templates, and best practices.
• Manage document versions and ensure that the latest versions are always accessible.
• Liaise with all levels of the project team and potentially external parties, distributing project-related information in an appropriate secure manner.
• Own the assigned project document registers, document management systems and processes.
• Control the flow of documents and information on projects, including deliverables, technical queries, vendor/other third party or sub-contractor documents, client documents and commercial documents and communications.
• Provide an accurate and up-to-date status of the information/document flow whenever requested.
• Be proactive in advising when the next review/approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients.
• Check outgoing documentation for consistency, format and document numbering before transmittal to our clients.
• Maintain (F Drive/SharePoint and/or Client CDE). Ensure information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion.
• Allocate document numbers as per the UI or Client specified Document Numbering procedure.
• Review document details, ensuring they are correct prior to issue (e.g., doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
• Train team members on document management processes and systems.
• Prepare both regular and ad-hoc reports on projects when required.