Business Support, Business Operations

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Position Type:
Hybird

The Commercial Assistant will support the commercial management of a 12-school PFI contract, reporting to the Contract Manager and working alongside the Commercial Manager to support ensure effective financial administration, contract compliance, and stakeholder management across the portfolio.

• Financial Administration:
  Ensure invoicing processes are maintained across all 12 schools, ensuring accuracy and timely submission to the client authority.
• Contract Management:
  Support Assist with the administration of defects to ensure full compliance with the interface agreement;
  Preparation and monitoring of the payment mechanism for the Contract;
  Maintain the Change Control log and support the preparation of change requests and quotations for additional works.
• Supplier and Subcontractor Coordination:
  Maintain the approved supplier database and ensure all necessary insurance and compliance documentation is current.
• Stakeholder Liaison:
  Act as a point of contact for school-based queries relating to commercial matters and service delivery;
  Attend client meetings as required and prepare supporting documentation;
  Build effective working relationships with headteachers, business managers, and local authority representatives.
• Compliance and Reporting:
  Support the Commercial Manager to ensure all commercial activities comply with PFI contract terms, company policies, and relevant legislation.
• Administration:
  Maintain accurate records using contract management systems and internal databases;
  Support the Commercial Manager with the Preparation of correspondence, reports, and presentations as required.
• Support the wider commercial team with ad-hoc projects and administrative tasks.

• Education &
  
  Qualifications:
  
  Minimum of 5 GCSEs including Maths and English (Grade C/4 or above).
• Experience:
  
  Experience working in a commercial, finance, or contract administration role.
• Skills & Experience:
  
  Strong numerical and financial administration skills with high attention to detail;
  Proficiency in Microsoft Office Suite, particularly Excel for data management and reporting;
  Excellent organizational skills with the ability to manage multiple priorities across a multi-site contract;
  Strong written and verbal communication skills for stakeholder engagement;
  Understanding of procurement processes and purchase order management.
• Personal Attributes:
  Professional and customer-focused approach;
  Ability to work independently and as part of a team;
  Proactive problem-solver with a solutions-oriented mindset;
  Adaptable and able to work in a dynamic, multi-stakeholder environment.

• Previous experience in PFI, FM, or education sector contracts.
• Knowledge of hard and soft FM services.
• Familiarity with contract management or CAFM systems.

This role requires regular travel between the 12 school sites within the contract portfolio. A valid UK driving licence and access to a vehicle is essential. The position is primarily site-based with occasional office-based work as required.

On-site – Cheshire, G

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