Systems Coordinator

Job Family:
Human Resources Overview Bold. Energetic. Ingenious. Genuine. These qualities best describe employees who work for Ingevity. We believe it takes extraordinary people to create extraordinary results. At Ingevity, we harness the bold spirit, innate curiosity and remarkable ingenuity of our people to develop innovations that purify, protect and enhance the world around us. Our products enable oil to flow better, crops to grow fuller, roads last longer, and ensure that the air we all breathe is cleaner.

Already a leader in markets in which we compete, we leverage our deep technical expertise and knowledge of our customers’ industries to turn complex challenges into powerful possibilities and value-added solutions. We prize creativity and imagination and we’re always looking for a better, smarter way of doing things. We know it takes the right people with the right attitude to achieve the improbable.

People who understand that there is no challenge too big and no contribution too small. People with the ability to solve and the commitment to stay the course. People who work together to create meaningful impact and exponential results, for our customers and the world around us. Our people are our most valued asset, and the foundation of our success.

Interested? We thought you might be, and we’re so glad!

Job Description Role:
People & Systems Coordinator Department:
Human Resources Reporting to: HR Director Direct Reports:
None Working Pattern:
Full-time, office based, Monday to Friday (37.5hrs per week) Purpose of the role We are looking for an organised, approachable and systems-minded People & Systems Coordinator. This is a varied role in a busy and supportive HR team, with plenty of opportunities to get involved in different areas of the business. Priorities can change quickly, so you’ll need to be organised, adaptable and comfortable juggling several tasks, while still maintaining a high level of accuracy and service.

You’ll support the day-to-day running of our people processes, from onboarding and contracts through to payroll changes, benefits and employee records. You’ll also take a lead role in looking after our HR systems, particularly CIPHR, helping us get more from the system and making sure our data and processes are accurate and easy to use. Alongside the HR side of the role, you’ll also work closely with our HR Manager and Marketing Director, to help coordinate company communications and support social media content.

That could include drafting employee updates, preparing company announcements, helping with planning content and making sure communications go out clearly and on time. We’re looking for someone who is comfortable with detail, enjoys working with systems, writes well and likes being part of a busy, supportive team. This is a full-time, office-based role, Monday to Friday. Being on site is an important part of the position, as the role provides day-to-day support to employees and managers and plays a key part in keeping our people, processes and site administration running smoothly.

• Provide accurate and timely HR administration across the full employee lifecycle ensuring records, documentation, systems and processes are kept up to date and actions are followed through to completion.
• Take ownership of the full onboarding process, ensuring that all preemployment checks, system set up, payroll information, access requirements and first week arrangements are completed accurately and on time.
• Manage employee changes throughout the employee lifecycle, including contractual changes, payroll updates, probation reviews and leaver administration.
• Prepare and coordinate monthly payroll changes, ensuring the information is…