Purchasing & Import Administrator

Position: Purchasing & Import Administrator
Purchasing & Import Administrator

Location:

Birchwood, Warrington

Contract:

12-month temporary contract

Hours:

Monday-Thursday: 08:30-17:00 (45 min lunch) & Friday: 08:30-14:30 (30 min lunch)

Salary: £27,000 - £28,800

About Our Client

Our client is a leading global sourcing and distribution specialist providing a wide range of chemicals, oils, and additives to the performance and life sciences industries.

They are seeking a Purchasing & Import Administrator to join the operations and logistics team. This role will support the end-to-end purchasing process, import/export administration, stock control, and transport coordination.

Experience in purchasing or procurement is desirable, but candidates with relevant supply chain or strong administrative experience will also be considered.

Key Responsibilities

Raise and manage purchase orders with suppliers
Maintain strong supplier relationships to ensure timely delivery
Update internal systems with confirmed delivery dates and communicate changes to relevant teams
Book in stock on arrival and resolve warehouse queries
Prepare customs documentation for import clearance
Support the team with import/export queries and documentation
Monitor stock levels and ensure availability aligns with business requirements
Liaise with warehouses and product managers to maintain accurate stock holdings
Support management of slow-moving and obsolete stock
Ensure stock records and warehouse reconciliations are accurate
Arrange transport for purchase orders, negotiating with suppliers for cost and service efficiency
Support direct customer deliveries where required
Maintain strong relationships with transport providers and third-party warehouses
Provide holiday and absence cover across the team
Support operational targets and stock/order goals
Assist the wider purchasing team with administrative and logistics tasks as needed

Person Specification

Strong verbal and written communication skills
Competent IT user (Microsoft Word, Excel, etc.) with ERP system experience preferred
Previous experience in purchasing, import/export, or supply chain administration desirable
Experience working in a busy office environment
Ability to work independently and prioritise workload effectively
Positive, flexible attitude with willingness to learn and develop

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