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AP Specialist
Job in
Warwick, Kent County, Rhode Island, 02886, USA
Listed on 2026-01-28
Listing for:
Kforce
Full Time
position Listed on 2026-01-28
Job specializations:
-
Accounting
Accounting Assistant, Bookkeeper/ Accounting Clerk, Accounts Payable Clerk, Office Administrator/ Coordinator
Job Description & How to Apply Below
Responsibilities:
* Process and code invoices across multiple projects and legal entities, ensuring accuracy by job, cost code, phase, and category. (roughly 50-75 a week)
* Validate invoices against contracts, purchase orders, change orders, budgets, and retention requirements
* Route invoices for approval, track outstanding items, and resolve discrepancies with internal teams and vendors
* Scan, upload, and organize invoices and supporting documentation within the ERP and shared drive in an audit-ready format
* Tag and support invoices used in monthly construction draws, ensuring proper documentation for lender submissions
* 77 entities, for 3 companies
* Compile and organize documentation for monthly construction draws, including invoices, pay applications, change orders, and lien waivers
* Obtain, review, and track conditional and unconditional lien waivers; ensure completeness before releasing vendor payments
* Maintain compliance files, including W-9s, insurance certificates, and subcontractor agreements
* Process weekly disbursements and draw-related payments via bank portals, checks, or credit cards
* Verify vendor payment changes and support positive pay processes
* Code, enter, and reconcile construction-related credit card transactions
* Reconcile vendor statements and communicate with vendors regarding invoice status, payments, and missing documentation
* Reconcile AP subledger to the general ledger and prepare monthly AP reconciliations
* Assist with documenting and maintaining AP SOPs, process testing, training, and continuous improvement efforts
* Support job closeouts, special projects, and serve as backup for vendor setup and onboarding
* 5 years of AP experience
* Multiple entity experience
* Advanced Excel experience is very important
* Any ERP experience - Quick Books Online;
Viewpoint Spectrum a plus
* Very good computer skills
* Extremely flexible and a hard worker
* Analytical skills
* Experience with construction draw packages and supporting documentation
* Knowledge of lien waiver requirements and compliance documentation
* Able to reconcile vendor statements, AP aging, and support month-end processes
* Construction, Development, or real estate experience is nice to have
* Quick Books Online;
Viewpoint Spectrum experience is nice to have
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