Data Manager​/Administrative Assistant; Part-time

Job Title

Data Manager/ Administrative Assistant (Part-time)

Warwick, RI, 02886

$19.00/hr on W2 without benefits

2+ Months

Standard Shift Hrs./Week: 20

• This position will provide temporary support to the Director, Budget and Financial Planning by performing a range of administrative tasks related to the Budget Office operations.
• The Budget Office Assistant will work in a fast‑paced environment with priorities that change often. This position will assist the Director with gathering data, conducting research, analyzing data, and reporting findings on various financial items.

• Extract, download, and manage large data sets from FAST and Banner financial systems across multiple divisions.
• Clean, organize, and structure data in Excel to support divisional and consolidated operating and personnel budget development.
• Build and distribute standardized Excel budget templates for divisions to complete annual budget requests.
• Analyze personnel budgets, including full‑time and part‑time positions and benefits calculations.
• Upload and maintain budget files, templates, and documentation in SharePoint.
• Compile and consolidate divisional submissions for personnel and operating budget data in multiple organized formats for internal review, upload, and ultimately state reporting.
• Process and pay invoices accurately and in a timely manner.
• Identify data inconsistencies or issues and work with divisions to resolve them.
• Perform ad‑hoc financial analysis, reporting, and other responsibilities as needed.

• Associates or higher degree preferred; high school diploma required.
• Minimum of two years' experience in an office environment, with emphasis on financial tasks.
• Basic accounting knowledge.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, SUMIFS, nested formulas, Power Query/pivot, conditional formatting, etc.).
• Strong ability to work with large data sets and maintain data integrity.
• Experience working with ERP financial systems.
• Ability to interpret both operating and personnel budgets.
• Comfortable navigating SharePoint or an alternative file sharing system for file management and collaboration.
• Strong analytical skills with the ability to summarize and present financial information clearly.
• High attention to detail, accuracy, and organization.
• Ability to manage deadlines, prioritize tasks, and work collaboratively.