Desk Administrator

Position: Hire Desk Administrator
Location: Warwickshire

Hire Desk / Scheduling Administrator

Full Time | Office Based

Monday to Friday, 8:00am – 5:00pm

Location:

West Midlands

Salary £27K-£32K (DOE)

We are currently recruiting for a proactive and highly organised Scheduling Administrator to join our client’s busy Hire Desk team. This is a key, fast-paced role where you will be responsible for coordinating engineer schedules, arranging transport, and supporting the smooth delivery of projects nationwide. The position is customer-facing and requires excellent communication skills alongside strong administrative ability.

Key Responsibilities:

Coordinate with transport providers to arrange vehicle bookings nationwide, often at short notice.

Manage engineers’ diaries, ensuring efficient scheduling and allocation of resources.

Process orders and quotes, assigning engineers accurately and effectively.

Act as a central point of contact between Sales and Operations to ensure clear communication.

Use CRM systems to manage, update and track work activity.

Communicate professionally with clients, engineers and internal teams via phone and email.

Manage your own workload, prioritising tasks effectively in a busy environment.

Essential Requirements:

Previous administration experience within Transport, Construction or Engineering is desirable.

Highly organised with strong attention to detail.

Confident written and verbal communication skills.

Comfortable working with complex CRM systems.

Able to manage multiple priorities and adapt quickly to changing requirements.

Calm under pressure with the ability to work accurately at pace.

What’s On

Offer:

A supportive and fast-moving working environment.

The opportunity to work as part of a dynamic and collaborative team.

Ongoing career development and progression opportunities.

25 days annual leave & BH

Fun, supportive team

Interviews are to be held immediately, so please apply today for immediate consideration!

This role is being handled by Nicole Howe, Business Support Consultants for Pearson Whiffin Recruitment.

Not quite the right role but still looking?

Whether you are entry or Executive level, our team of experienced Recruitment specialists can help you with your career. We are Kent’s leading independent consultancy and pride ourselves on delivering an exceptional service to both candidates and clients.

Find us on Facebook @Pearson Whiffin Recruitment  and Instagram @Pearson Whiffin Recruitment .

By working with us, you will be helping support charities across Kent; we have raised over £50,000 so far