Facilities & Operations Coordinator

Position: Facilities & Operations Coordinator (Permanent)
Facilities & Operations Coordinator (Part-Time, 20 Hours per Week)

Location:

Warwick

Hours:

20 hours per week (flexible across a minimum of 3 days, max
5)
Pay: £17 per hour

Contract:

Permanent

We’re supporting a well-established Warwick-based organisation in recruiting a Facilities & Operations Coordinator to help keep a busy community building and office running smoothly.

This is not a technical facilities role. You won’t be fixing boilers or carrying out safety tests yourself. Instead, you’ll be the organised hub who makes sure checks are booked, paperwork is up to date, suppliers turn up when they should, and day-to-day operations run as they should.

It’s a varied, hands-on coordination role that would suit someone who enjoys structure, procedures, and seeing things tick along properly.

The role

Working closely with the Chief Operating Officer, you’ll be responsible for coordinating operational activity across the site, including:

Scheduling and tracking building compliance checks such as fire alarms, servicing and inspections

Coordinating routine maintenance and managing supplier relationships

Arranging small repairs and facilities issues as they arise

Keeping Health & Safety documentation and risk assessments current

Supporting governance paperwork and annual reporting requirements

Liaising with insurers and ensuring required records are available

Preparing documentation for annual meetings and statutory returns

Overseeing on-site support staff including Admin Assistant, Cleaner and Caretaker

Supporting HR administration with guidance from the COO

Helping ensure the office runs efficiently and supplies are maintained

Acting as deputy to the COO when required

Acting as main GDPR contact

Promoting diversity, inclusion and safeguarding standards

Training will be provided for organisation-specific processes and systems.

What we’re looking for

This role is all about organisation rather than technical facilities expertise. Experience in environments such as schools, community centres, halls, charities, or office settings would work well.

We’re looking for someone who brings:

Excellent organisation, planning and prioritisation skills

Confidence working independently and managing their own workload

Strong communication and people skills

Good record keeping and attention to detail

Solid IT skills, particularly Word and Excel

A positive, proactive and practical approach

Flexibility in working patterns (occasional ad-hoc or evening support may be needed)

Empathy with the values of a community-focused organisation

Hours are genuinely flexible, making this a great opportunity for someone balancing work with family or other commitments. While mainly daytime, some give-and-take is expected around events and operational needs.

If you’re someone who likes keeping things organised, enjoys coordinating people and processes, and takes pride in making sure everything is in the right place at the right time, this is a rewarding part-time role in a friendly, supportive environment.

INDL