Office Manager VA

Overview

Anabas Welcome is currently seeking an experienced and highly organised Office Manager to deliver an exceptional workplace and client experience for one of our prestigious clients based in the newly refurbished The Point in Warwick Business Park. This is a pivotal role requiring a proactive individual who can maintain high service standards while anticipating and meeting client needs.

Salary: £33,000

Hours: 5 days per week, Monday to Friday (8:00am – 5:00pm or 9:00am – 6:00pm)

You will play a key role in ensuring the smooth day-to-day operation of the office, supporting senior stakeholders, and maintaining a safe, efficient, and well‑managed working environment.

• Oversee and coordinate all administrative and operational activities across the site
• Manage office facilities, workspace arrangements, and equipment maintenance
• Provide high‑level administrative support to executives, including travel and expense management
• Procure office supplies, furniture, and equipment in line with company policies and budgets
• Coordinate preventative maintenance for office systems (e.g. air conditioning, UPS, fire safety)
• Manage supplier relationships, including cleaning services, ensuring compliance with security and Health & Safety protocols
• Conduct DSE workplace assessments for new starters and annually in line with UK legislation
• Support Health & Safety risk and fire assessments in collaboration with the Director of Facilities
• Assist ESG reporting, including utilities, recycling, and waste data
• Act as the main point of contact for property management and escalating issues where required
• Organise internal and external company events
• Carry out additional ad‑hoc duties to support business operations

• Minimum of 2 years’ experience in office management or administration (PA experience desirable)
• Working knowledge of mail and courier services such as Pitney Bowes, Fed Ex, and UPS
• Strong Microsoft Office skills, particularly Excel and PowerPoint (advanced level preferred)
• Excellent interpersonal and communication skills
• Highly organised, adaptable, and able to multitask in a fast‑paced environment
• Experience in booking business travel
• Previous reception or front‑of‑house experience is advantageous
• First Aid and Fire Marshal certifications desirable (training can be provided)
• 28 days holiday (including Bank Holidays)
• Employee Assistance Programme
• Recognition and reward scheme
• Life insurance (1x annual salary)
• Aviva Digital GP service
• Company events
• Ongoing training and development opportunities

If you are a proactive and professional Office Manager looking for your next opportunity in a prestigious corporate environment, we would love to hear from you. Apply today and become part of a team committed to delivering exceptional service.