Executive Assistant

Where Warwick What Administration Type Contract Salary Annual Executive  Assistant - 6 Month FTCWe are working exclusively with an industry leading client on the lookout for an Executive Assistant to join their head offices in Warwick for a 6-month FTC. This role requires an experienced Executive Assistant who thrives in a fast-paced, professional environment and enjoys being the trusted right-hand support to senior leaders, ensuring everything runs seamlessly behind the scenes.

Our client is on the lookout for a highly organised, proactive Executive Assistant to provide dedicated support to one of their Directors. This is an exciting opportunity to play a key role at the heart of the business, managing complex priorities, building strong relationships across the organisation, and helping drive business success.

No two days will be the same: from coordinating executive diaries and international travel to preparing board-level documentation and organising leadership events, you'll be a trusted partner who anticipates needs, solves problems before they arise, and ensures the Director can focus on strategic priorities.

Key responsibilities:

Provide comprehensive, proactive and highly confidential support to the Director Manage a complex and ever-changing diary, ensuring priorities are effectively coordinated

Oversee email management, responding to and prioritising communications where appropriate

Arrange national and international travel, including flights, accommodation, itineraries and associated logistics

Act as the first point of contact on behalf of the Director, exercising sound judgement and discretion

Organise executive meetings, leadership events and team activities from planning through to delivery

Prepare high-quality presentations, reports, agendas, briefing papers and meeting packs

Attend meetings, produce accurate minutes, monitor actions and ensure timely follow-up Coordinate monthly reporting and executive communications

Maintain organised and secure document management systems

Build strong relationships with colleagues, senior stakeholders and external partners, acting as a professional ambassador for the Director Support business projects and initiatives as required, ensuring activities are delivered efficiently and professionally

As such we would like you to have:

Proven experience in an Executive Assistant role Exceptional diary, inbox and workload management skills

Experience coordinating complex meetings, travel and executive events

Outstanding organisational skills with the ability to manage multiple priorities and changing deadlines

Excellent communication skills, both written and verbal

The ability to handle highly confidential information with professionalism and discretion

Strong stakeholder management skills, building effective relationships at all levelsA proactive, solutions-focused approach with excellent attention to detail

The confidence to work independently, anticipate business needs and use your initiative

Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams Experience preparing professional documentation, presentations and meeting minutes

By applying for this position, you authorise Auctoro Recruitment to hold your personal details on file for use in finding you a suitable position. Auctoro Recruitment will never transfer your information to a third party without your prior consent.
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