General TSMM Admin Manager (Theatre​/Stores​/Materials Management

General TSMM Admin Manager (Theatre/Stores/Materials Management)

For your information sponsorship for this role is not available.

Job Advert

General TSMM Admin Manager (Theatre/Stores/Materials Management)

Salary A12 £ 37,362.66

Base Warwick Hospital – Heritage House

Permanent

Job Summary

The successful candidate will be joining us at an exciting period of the delivery and development of the Materials Management team and Stores.

To provide a comprehensive range of administrative support to the Assistant Head of Stores and Supply Chain; with and overview of Materials Management/Stores and Theatres Stores, ensuring that capacity is maximised and waiting deliver times are met. The post holder will be key member of the specialty and divisional management team and will be required to complete a range of duties as directed by the Assistant Head of Stores and Supply Chain.

The post holder will be providing cover for the Assistant Head of Stores and Supply Chain and Theatre Admin Manager.

The role requires liaison with all stakeholders involved in the delivery of Stores related activity including working with internal and external providers. Regular attendance and participation at meetings will be required.

SWFT Clinical Services is a wholly owned subsidiary of the South Warwickshire University NHS Foundation Trust (SWFT). The company provides a number of services such as outpatient pharmacy facilities at Warwick, Stratford upon Avon, George Eliot, University Hospital of Coventry and Warwickshire and St Cross (Rugby) hospitals; estates and facilities management at Warwick, Stratford upon Avon and Ellen Badger hospitals, Acorn House and Lillington Health Hub;

private patient service and consultancy services to NHS Trusts.

Subject to the Company and individual’s performance, an annual discretionary bonus will be awarded.

There is automatic enrolment to the Company pension scheme, with the Company contributing 5%.

• car lease scheme
• Home & Electronics scheme
• discounted leisure and travel
• retail discounts
• cycle to work scheme
• 24/7, 365 days a year Employee Assistance Programme
• annual discretionary bonus

Arrange short notice cover within the management team sickness and communicate changes to relevant personnel. Reallocating specific duties as required maintaining service cover.

Provide a full range of administrative provision to the Assistant Head of Stores and Supply Chain. Assist in the management of complaints, reported incidents, Trust wide audits and monitoring for governance and responses to freedom of information requests as appropriate.

Attend daily/weekly corporate meetings and other meetings as instructed on behalf of the Assistant Head of Stores and Supply Chain.

Organise meetings as required, producing agendas, notifying attendees, taking notes and distributing information. Support action plans and ensure appropriate follow up.

Working closely with the Procurement Department and Theatres department.

Co-ordinate departmental recruitment processes liaising with recruitment as necessary.

In conjunction with recruitment ensure all new starters receive an appropriate company induction and co-ordinate departmental orientation.

Ensure all Human Resources policies and procedures are adhered to and to take informal and formal action where necessary

Undertake staff appraisals and support professional and personal development, in particular seeking opportunities for leadership development

To support the Assistant Head of Stores and Supply Chain to resolve urgent issues regarding covers across sites within the teams.

Proficient in producing reports, analysing data and displaying within meetings.

Any other reasonable duties required by the Assistant Head of Stores and Supply Chain.

Report to the Assistant Head of Stores and Supply Chain on key performance indicators.

Liaising with Procurement around products, catalogues and trials.

Lead the co-ordination the departments regarding planning, liaising with stakeholders as required. Attending departmental…