Executive Assistant To Director Of Infrastructure, Planning & Environment

Executive Assistant to the Director of Infrastructure, Planning & Environment Warwickshire County Council
• Warwick

Executive Assistant to the Director of Infrastructure, Planning & Environment

Full time, permanent

Salary Scale H

Shire Hall, Warwick (agile working offered)

We have an exciting opportunity for an Executive Assistant (EA) to support the Director of Infrastructure, Planning & Environment.

As EA to the Director, you’ll be working in a fast-paced environment, anticipating the Director’s needs and exercising initiative in this crucial role to ensure the smooth operation of the Director’s working day. You will also play a pivotal role in supporting the wider service area and senior leaders within the Communities Directorate to achieve business excellence through comprehensive and high-quality support.

The role will involve building effective relationships with internal colleagues and Councillors and a range of external stakeholders, to provide proactive and efficient support to the Director. You will act as the first point of contact for requests and enquiries into the Director’s office, and respond on their behalf exercising sound judgement, professionalism, tact and diplomacy.

There is a lot happening in the Council’s Infrastructure, Planning & Environment Service that you could become part of. The service is innovative and designed to deliver the Council’s agenda in supporting the long‑term future of Warwickshire as a place, ensuring the county is the best place to live and work – now and in the future.

The postholder will provide high quality support to the Director including:

• Email and diary management, taking independent and proactive action, coordinating meetings and events, preparing agendas, forward planning, taking minutes and progress tracking actions.
• Acting as the gatekeeper for the Director, being the first point of contact for requests and enqueries, coordinating and directing correspondence, and responding on the Director’s behalf where appropriate.
• Production of high quality documents, presentations, correspondence and briefing notes.
• Processing financial accounting tasks including forecasting and invoicing.
• Provision of proactive support to members of the Director’s Senior Leadership Team.

To be successful in this role, you’ll need to have:

• A proven track record of secretarial and / or administrative experience.
• Practical and procedural knowledge of office administration (NVQ Level 3 in Administration or equivalent qualification).
• Proficiency in using IT systems including Microsoft 365, Word, Excel and PowerPoint, and the ability to use a keyboard with a high level of precision and speed.
• Effective communication skills, both written and verbal, and the ability to interact with individuals at all levels, alongside an aptitude to build and maintain effective working relationships.
• A flexible and adaptable approach, with the ability to work independently and as part of a team.
• A high level of attention to detail and proactivity, and a can‑do approach to solving problems, alongside the ability to work under pressure in a fast‑paced and changing environment.
• Experience of working with senior officers.
• Access to your own transport would be beneficial in this role.

For further information please see the below:

Job Description and Person Specification

Candidate Pack

Warwickshire County Council is a place where everyone feels valued, included, safe, supported, and welcome. Our people are at the heart of this vision, could you be one of them!

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