Facilities Manager

Facilities Manager

Our Client is a world leader product and design consultancy operating globally from ar campus of studios, laboratories and workshops in Warwick they focus on building long term relationships with large corporations in four market sectors: ‘Medical and Scientific’, ‘Commercial and Industrial’, ‘Consumer’ and ‘Transport’.

purpose

The successful applicant will provide a professional and comprehensive facilities management service to our client’s business reporting directly to the Board of Directors.

This is an excellent opportunity for a highly organised professional Facilities Manager, with proven ability and experience in facilities management, to work for a successful, forward-thinking organisation that can offer an informal, friendly but professional and hard working environment.

This description is not exhaustive and is intended as a general guide.

Duties and responsibilities

* Act as primary key holder for our premises based in Warwick ( will require availability for out of hours attendance on site in the event of specified intruder / fire alarm being raised).

* Source and purchase, as approved by Directors, furniture and other fittings and fixtures in line with brand values and guidelines.

* Prepare detailed, itemised annual budgets, monthly updates on tasks and quarterly updates on budgets. Monitor and control spending within the approved budget and report when required to the Board. As a minimum you will be required to report at monthly Board Meetings.

* Implement and maintain a preferred suppliers list, ensuring all contractors have agreed to contractor’s arrangements, have the correct insurance in place and have an appropriate health and safety policy where applicable. Induct all contractors on the first day of work. Contribute to the review of contractors procedures.

* Source quotations from preferred contractors, architects, designers, service providers and suppliers and negotiate accordingly to achieve the best mix of value and appropriate quality. Commission works once the costs and specification have been approved by the Board.

* Ensure contractors provide method statements and risk assessments and liaise with the Health and Safety Manager to confirm that these are adequate before building works commence.

* Manage all facilities-related projects ranging from minor refurbishments and repainting projects to major building programmes, from commission to signed off completion. Liaise closely with all external contractors, architects, designers, service providers and suppliers during these projects to ensure disruption to the business is kept to a minimum. This may include the need to supervise work out of hours and at weekends.

* Monitor and audit building wear and tear and make new proposals for new building projects / refurbishments / repairs. You will be expected to conduct regular audits of the buildings. Create and record issues on a log.

* Keep a schedule of day to day building maintenance work and manage work against this accordingly.

* Pro-active management of the Facilities Assistant, ensuring there is an up-to-date schedule of daily / weekly / monthly tasks. You will also need to prioritise, communicate and control ad hoc tasks for the facilities team as and when necessary, planning and balancing the teams’ time whilst considering project and client needs.

* Review and manage service and maintenance contracts (gas boiler, instant water boilers, intruder alarm, air conditioning etc), ensuring that all servicing is completed in a timely manner, that all relevant documentation is obtained and any actions completed.

* Be the primary contact for all internal queries, reported faults and suggestions from staff adding such suggestions to the log

* Be familiar with and understand the content of the leases for rented premises. Liaise with the relevant landlords, when required, regarding the maintenance of these premises and the

continuance, or otherwise, of the current lease arrangements beyond the existing break points. Implement a schedule of lease requirements for the lease periods.

* Support the Board in locating and arranging contracts for alternative or additional short- or…