Payroll​/Accounts Payable Specialist

The Town of Steilacoom is looking for a skilled Payroll/Accounts Payable Specialist to manage the Town of Steilacoom's payroll, accounts payable, and purchasing operations. This is a key, independent role with primary responsibility for keeping these financial processes accurate, timely, and running smoothly. This position serves as the Town's primary resource for these functions.

This position is open until filled.

First applicant review on September 30, 2026.

Performs payroll, accounts payable, and purchasing functions for the Town, with primary responsibility for accurate and timely payroll processing and related reporting. Performs accounts payable and purchasing activities, including invoice processing, vendor payments and purchasing records.

These duties include but are not limited to the following:

• Processes payroll from start to finish, including maintaining payroll records and files, benefits administration, generating payroll checks and direct deposits and completing required monthly, quarterly, audits and year-end reports.
• Processes all payroll vendor payments.
• Maintains accurate and confidential payroll records and filing systems.
• Performs payroll-related accounting activities and reconciliations; researches and resolves payroll discrepancies.
• Responds to employee inquiries regarding payroll, deductions, payments, tax information and related matters.

• Initiates payment plans with employees as needed.
• Partners with Human Resources on pay data, including COLAs, benefit costs and administration and salary surveys.
• Performs accounting-related projects and other payroll activities as assigned or requested.
• Researches and analyzes payroll compliance based on federal and/or state legislative changes.
• Responsible for verifying, producing and distributing W-2s to employees.

• Processes Town purchases and accounts payable transactions, including reviewing invoices, payment requests, and reimbursement claims for accuracy and completeness.
• Researches and resolves discrepancies involving invoices, statements, vendors, and Town employees.
• Coordinates purchasing activities and maintains purchasing records and files.
• Processes vendor payments and prepares and distributes voucher, expenditure, and vendor reports.
• Maintains purchase order records and related tracking spreadsheets.
• Serves as a point of contact for Town employees regarding purchasing and accounts payable procedures and transactions.
• Assists with monitoring purchasing and accounts payable expenditures in relation to the Town's budget.
• Maintains documentation for fixed asset purchases, including invoices and supporting records.
• Performs year-end accounts payable activities, including preparing required 1099 forms and related filings.

• Composes correspondence and prepares documents and reports as needed.
• Provides responsive and professional service to Town employees and vendors.
• Provides backup assistance to other administrative functions, including the Cashier/Receptionist at the Public Works building, as needed.
• Picks up and delivers mail between Town buildings and the Post Office, as needed.
• Delivers daily bank deposit.
• Performs other duties as assigned.

• High School Diploma or G.E.D.
• Two (2) years of experience with computerized accounting, accounts payable, purchasing, or related financial systems purchasing or closely related field.
• Two (2) years of experience in payroll using a computerized payroll system.
• An associate degree in business or related field may be substituted for one (1) year of experience.
• Valid driver license.
• Ability to operate a vehicle and have reliable transportation.

• Experience with Vision Payroll System.
• Experience performing accounts payable or purchasing functions in a municipal or other public-sector environment.

• Knowledge of payroll processing, related reporting requirements, and applicable payroll practices.
• Knowledge of accounts payable and purchasing processes.
• Knowledge of computerized payroll, accounting, and financial systems.
• Knowledge of Microsoft Office applications, including word processing and spreadsheets.
• Skill in performing mathematical calculations and reviewing financial information for accuracy.
• Skill in organizing and prioritizing multiple tasks and meeting established deadlines.
• Ability to maintain confidentiality and exercise discretion when handling payroll and…