AP Specialist

• Provide day-to-day support to the Accounting and Operations teams to ensure financial transactions are properly approved, recorded, and processed in a timely manner.
• Process, review, and accurately code supplier invoices, ensuring expenses are allocated to the appropriate general ledger accounts, departments, and cost centres.
• Enter approved supplier invoices and employee requisitions into the accounting system accurately and efficiently.
• Verify invoices against purchase orders, receiving documentation, contracts, and other supporting documentation, where applicable.
• Obtain and verify appropriate approvals in accordance with established purchasing and payment policies and procedures.
• Review invoices for accuracy, completeness, appropriate coding, and proper supporting documentation prior to payment.
• Prepare and process payments to suppliers, contractors, employees, and government agencies through electronic payments, cheques, and other approved payment methods.
• Maintain accurate vendor records, including setting up new suppliers and contractors, updating banking information, verifying supplier statements, and maintaining required documentation.
• Monitor the Accounts Payable aging and follow up on outstanding invoices and items requiring resolution.
• Respond to vendor and internal inquiries related to Accounts Payable and investigate and resolve invoice discrepancies in a timely manner.
• Work closely with the Assistant Controller to review invoice coding and ensure the accuracy and integrity of general ledger transactions.
• Record corporate credit card transactions and assist with monthly credit card reconciliations.
• Support the Accounting team with timely month-end and year-end close activities, including accruals, account reconciliations, and Accounts Payable reporting.
• Assist with the preparation of documentation and schedules required for the annual audit.
• Ensure Accounts Payable activities comply with applicable company policies, accounting standards, and government regulations, and assist with required reporting.
• Support the Accounting team with special projects, financial analysis, process improvements, and other duties as assigned by the CFO.

• 2+ years of full cycle ap experience + (experience with an AP automation software is a very strong asset.)
• Intermediate excel (vlookups, pivot tables)

$60,000 - $65,000 per year

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.