Senior Accountant

The main purpose of this position is to manage and perform all accounting functions and responsibilities of the Port Gamble S’Klallam Housing Authority. This person will prepare reports and manage the budget in accordance with the Housing Authority’s established policies, procedures, and deadlines. This position is a non-exempt, full-time position that leads and directs Housing Accounting support staff.

Job Duties:

Finance & Accounting Management Responsible for all accounting supervision, management, and approval of Accounts Payable and payroll for the Housing Authority.

Responsible for all accounting of the low-income housing tax credit LITHTC projects, I and II, including accounts receivable, cash management and general ledger. Process deposit posting from tenant software to accounting software. Import all charges, adjustments, and deposits for the entity. Provide financial information for State reporting and provide Web Based Annual Reporting Systems financial data when required.

Prepares accurate and timely financial reports, as needed, for Housing staff, Executive Director, board of Commissioners, Tribal Council and Federal and State Agencies.

Represents Housing at Finance Team meetings.

Prepare, evaluate and manage to ensure effective scheduling, reconciliation, and month end closure processing for accounts payable, accounts receivable and payroll.

Accounts Receivable, Tenant & Homebuyer Accounting Maintains tenant accounts, posting charges and adjustments, and prepares monthly statements for tenant accounts receivable.

Prepares amortization schedules, including calculation of principal and interest, for homebuyer contracts.

Prepares semi-annual statements for home buyers showing principal and interest and pay-off balances on homes.

Audits tenant and home buyers’ information in accounting software and tenant software, including tenant and homebuyer charges, payments and adjustments.

Reviews tenant payments received through payroll deduction and process entry into accounting software/tenant software ledger.

Perform monthly reconciliations of accounts in accounting software/tenant software subledger.

Payroll, Benefits & Tax Reporting Ensure payroll processing, including review of timesheets, tracking leave balances, processing direct deposit, and maintaining employee timekeeping files. Maintains employee benefits and deductions.

Ensures the preparation and submittals of reports to WA state Employment Security and the Internal Revenue Service regarding employment and contracting activities.

Prepares all tax statements (W-2s, 1099s and 1098s Mortgage Interest, etc.)Works closely with LIHTC compliance managers to ensure proper filing of Tax Credit site taxes.

Grants, Budgeting & Federal Reporting Prepares financial grant reports as required by state and federal agencies.

Assists the Executive Director with preparation of the annual Indian Housing Plan and budget.

Prepares federal grant drawdowns, as needed, and submits to Executive Director.

Provides up to date monthly financials to the Board of Commissioners and provides them with financial and budget training as needed.

Banking, Cash Management & Reconciliations Prepares monthly bank account reconciliations and submits to Executive Director for approval, then provides a copy to Port Gamble S’Klallam Chief Financial Officer.

Monitors bank balances and recommend transfer of funds or draws as needed.

Reconciles change fund and petty cash fund, and replenish the petty cash fund, when needed.

Prepares bank deposits and reconciles cash receipts.

Assists the Executive Director as needed with Bank Account and Signing Authorizations.

Contract Administration & Compliance Performs screening of contractors and subcontractors, maintains contract registers, reviews…