Licensing-Recording Deputy - Part Time

Overview

Licensing-Recording Deputy – Part Time at Turlock Irrigation District, 27.5 hours per week. The role processes recorded documents, indexes the database of recorded documents, licenses and titles vehicles, mobile homes, vessels, issues marriage licenses, performs microfilming, and maintains records.

• Index and verify recorded documents, ensuring accuracy and compliance with state statutes, county standards, and office policy.
• Prepare documents for microfilming, perform technical operations of microfilming, prepare film for State Archives as directed by Records Manager, and maintain a log of records filmed.
• Maintain microfilm equipment as needed.
• Perform duties assigned by the Recording Manager; assist in developing effective records management techniques, reviewing and updating procedures, processing recording transactions received electronically, via mail, and in-person customers.
• Perform duties assigned by the Lead Licensing Deputy including transfers of vehicle, boat and trailer ownership, completing required forms, collecting fees, confirming sale prices, verifying signatures, collecting records, and balancing fees.
• Provide information on a wide variety of routine technical licensing questions to public, law enforcement officers, financial institutions and the general public both by phone and in person.
• Direct the public to other departments and agencies for licensing endorsements and approvals as appropriate, providing basic interpretations of new and/or changes in laws and procedures.
• Conduct monthly inventories of numbers, forms, plates, decals, tabs and permits while maintaining a working supply of tabs at the workstation. Perform all DOL and Recording accounting functions with complete accuracy.
• Balance cash drawers daily, sign on and off computer terminal daily, and organize daily DOL work to send to Olympia for processing.
• Process mail and perform other licensing and recording functions, including resolving problems by initiating correspondence related to issues to be corrected.
• Perform licensing and recording duties as assigned with a high level of accuracy.

• Knowledge of state laws and administrative codes related to recording, indexing, vehicle/vessel licensing and transfers, microfilming and issuing marriage licenses.
• Bookkeeping, accounting and cashiering and cash handling; general office practices and procedures.
• Substantial computer systems experience; able to operate menu driven vehicle licensing computer system. Possess WA DOL licensing database experience and/or Tyler Eagle Recorder system experience or ability to learn systems proficiently.
• Familiarity with the variety of information resources available to function in various departments; able to accurately respond to a wide variety of requests generated by internal and external customers.
• Familiarity with programs, equipment and techniques used in performance of position.
• Maintain a high standard for accuracy, completeness and efficiency in the performance of all assigned duties and in preparation of detailed reports.
• Quickly grasp new techniques; remain calm in stressful situations, relate to various personality styles in a composed, professional manner; deal with difficult customers politely and professionally.
• Effectively communicate with others for gathering and relating information including maintaining a high level of efficiency and decorum in dealing with the public.
• Independent and self-motivated to accomplish duties within required deadlines while simultaneously completing other tasks as assigned.
• Understand and maintain confidentiality of sensitive information.
• Be covered by a special personal bond for designated positions.
• Excellent customer service skills and effective communication skills both verbal and written; flexible and capable of switching between licensing and recording functions seamlessly; capable of working in a fast‑paced office environment and performing tasks accurately and efficiently.

• Junior College, High school diploma, or combination of education and experience.
• 3-5 years experience of office work and/or experience in same or…