Foundation Business Coordinator
Job in
Elma, Grays Harbor County, Washington, 98541, USA
Listing for:
Summit Pacific Medical Center
Full Time
position
Listed on 2026-01-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Healthcare Administration
Job Description & How to Apply Below
Location: ElmaOverview
Get to know Summit Pacific Medical Center:
Your trusted partner in Health and Wellness, Summit Pacific is a vibrant and expanding public hospital district that operates a Critical Access Hospital with a Level IV trauma designation, three rural healthcare clinics, and a seven-day-a-week urgent care clinic. Our vision is “Through Summit Care, we will build the healthiest community in the Nation.” Our hospital is unique due to its size and accessibility.
We pride ourselves on our ability to give patients quick access to a provider.
- Critical Access Hospital
- 24/7 Emergency Department
- Level II Cardiac Center
- Level III Stroke Center
- Level IV Trauma Care
Key Highlights
Pay Range (depending on experience): $29.75 – $43.88.
Responsibilities
Job Summary
Facilitates efficient workflow and smooth daily operations for the Summit Pacific Medical Foundation (SPMF) by performing a broad range of administrative activities, support functions, and special projects. Ensures timely and effective service is provided to external (donors, community members, vendors, etc.) and internal (District staff) customers.
Performs a variety of routine and complex administrative tasks to ensure efficient, ongoing support of the SPMF. Answers phone calls and respond to in-person inquiries, triages issues and handles or routes for resolution as appropriate. Reviews and processes incoming mail. Effectively uses current office technology and tools to develop and maintain professional-quality documents, forms, and reports. Performs phoning, faxing and copying.
Prepares professional materials, including professional correspondence, for various audiences. Uses correct grammar and punctuation.Prioritizes and coordinates administrative support and related activities for the SPMF. Ensures timelines and objectives are met.Maintains the Foundation’s donor database system through timely performance of set-up, data entry, and other maintenance tasks, including:- Processing and acknowledgement of donations and event payments
- Tracking open pledges and issuing timely pledge reminders
- Entering correspondence and meeting notes
- Performing queries and exports for reports, mailings and donor recognition purposes
- Auditing to ensure the integrity and security of the database to improve or enhance current usage and ensure accuracy of gift entry and recognition.
Consistently provides excellent customer service, maintains a professional work environment and exercises care and good judgment when handling sensitive and confidential information. Works effectively as part of a team to ensure successful outcomes.Maintains complete and accurate records and files. Creates, maintains, and follows standard operating procedures/job aids for assigned activities. Maintains work spaces and materials in a manner suitable to a professional work environment.Assists with preparations and staffing for events.Performs special projects and other related duties as assigned.Staff, organize and/or support Community Development Activities including Motivation School Talks, Elma Elementary Annual Fun Run, Elma High School Reality Fair, hosting Elma Chamber annually, CTE events with Elma High School, hosting community school field trips, annual Greater Grays Harbor Inc. Leadership TrainingStaff, organize and/or support the East Grays Harbor County Youth Collaborative, schedule HOSA (Health Occupations Student Association) student group.Staff, organize, and support the Foundation Board meetings and Board Committee meetings (Stewardship, Membership and Finance Committees).Organizes and maintains the Foundation Day to day financial documentation, accounts payable working with various bank accounts to ensure proper timely deposits and use of Foundation donationActs as Scholarship Coordinator distributing applications to local schools, assembling applications for Scholarship Committee review and alerts successful applicants on how to collect scholarship funds through college admission offices.Fills in as needed for Executive Assistant Leave of Absences.Essential Job Function Organizational Responsibilities
In addition to the duties and responsibilities listed above, all employees are expected…
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