Executive Assistant to Superintendent

2323 E Farwell Road

Mead, WA 99021

Human Resources

Fax:

www.mead
354.org

January 29, 2026

Mead School District Office

8 hour/day 12-Month position –260 days per year

JOB DESCRIPTION:

The Executive Assistant to the Superintendent performs highly confidential, technical, and complex duties in support of the Superintendent's Office and the District Operations. This position serves as the primary liaison between the Superintendent, the Board of Education, district staff, and the community, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

RESPONSIBILITIES:

• Provide support for the management and coordination of the Superintendent's complex calendar, scheduling meetings, appointments, conferences, and site visits while ensuring adequate preparation time.
• Review written communications, reports, correspondence, and presentations prepared by the Superintendent. Provide insight, analysis, and substantive feedback to ensure messaging is clear, connected to the district’s strategic objectives, and is free from grammatical and/or factual errors.
• Screen, prioritize, and route incoming communications, including phone calls, emails, and correspondence, responding independently when appropriate.
• Coordinate travel arrangements and accommodations for the Superintendent's attendance at conferences, workshops, and professional meetings.
• Maintain confidential files and records related to personnel matters, negotiations, legal issues, and other sensitive information.
• Serve as the primary point of contact for internal and external stakeholders seeking access to the Superintendent.
• Handle administrative details to allow the Superintendent to focus on strategic leadership and district operations.

Board of Education Support:

• Prepare, compile, and distribute Board meeting agendas, supporting materials, and information packets in consultation with the Superintendent and Board President, ensuring compliance with public meeting law timelines.
• Attend all Board meetings (generally held every other Monday night on the 2nd and 4th Monday each month) to provide administrative support and assist with meeting logistics.
• Record, prepare, and maintain accurate and official Board meeting minutes in accordance with state law and district policy.
• Coordinate Board meeting logistics, including room setup, public access accommodations, and refreshments (when necessary).
• Manage the Board's calendar and coordinate special meetings, retreats, training sessions, and events (to include required travel arrangements and accommodations).
• Serve as custodian of official Board documents, resolutions, policies, and historical records.
• Assist with Board member onboarding, training compliance tracking, and evaluation processes.
• Facilitate communication between Board members and the Superintendent's office while maintaining appropriate protocols.

District Policy and Compliance:

• Work closely with the superintendent to maintain and update district policies, procedures, and regulations, as well as integration of changes to state education codes and laws affecting district operations.
• Assist in tracking and coordinating compliance with state and federal reporting requirements.
• Coordinate research regarding policies and procedures, working closely with associated leaders/departments to identify changes and modifications.
• Monitor changes in education law and regulatory requirements that may affect district operations.
• Coordinate required training for staff and Board members on topics such as the Open Public Meetings Act.

Communications and Public Relations:

• Serve as a liaison between the Superintendent's office and various stakeholders, including staff, parents, community members, government agencies, and partner organizations.
• Coordinate and partner with the District’s communications department (Public Information Officer) to disseminate information to district employees, the public, and external organizations.
• Manage public communications and inquiries directed to the Superintendent's office.
• Maintain the district's administrative website content related to the…