Forks Elementary School Office Secretary

Quillayute Valley School District Forks Elementary School - Forks, Washington Open in Google Maps

Job : 5933644
Final date to receive applications: Posted until filled
Re-Posted: Sep 25, 2026 7:00 AM (UTC)

Starting Date: Immediately

Forks Elementary School Office Secretary

QUALIFICATIONS:

• High School Diploma/GED
• Excellent human relations and interpersonal skills
• Strong computer skills
• Excellent verbal and written communication skills

POSITION INFORMATION:

• 8.0 hours per day (7:30 a.m. to 3:30 p.m.) 190 days per year (includes up to 11 holidays)
• PSE Scale/Administrative Assistant

JOB DESCRIPTION

Quillayute Valley School District

OFFICE SECRETARY

The job of Office Secretary was established for the purpose/s of providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

This job reports to School Principal or Department Supervisor

• Collects payments for a variety of events (e.g. fines, fees, and fund raisers, lunches, etc.) for the purpose of completing transactions and/or securing funds.

• Communicates with students, teachers, parents, district employees, etc. (e.g. courtesy calls to parents, attendance history, parent letters, passes to students, etc.) for the purpose of resolving problems and coordinating activities and processes.

• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.

• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.

• Maintains documents, files and records (confidential and non-confidential) (e.g. work orders, time sheets, expense reimbursement requests, daily absences, disciplinary reports, extended absence reports, etc.) for the purpose of providing up-to-date reference and audit trail for compliance.

• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability.

• Operates automated student attendance system and other software as needed (e.g. recording data, generating cyclical reports, writing query requests for data, etc.) for the purpose of accurate tracking and documentation of student attendance information.

• Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, letters to parents, daily attendance roster, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.

• Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.

• Researches discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy and adherence to procedures prior to processing for action.

• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

• Schedules activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned…