Administrative Assistant - CES

JOB TITLE: ADMINISTRATIVE ASSISTANT

School: Chimacum Elementary School 8 hours

School Year: 2026-27

Reports to: Principal

Bargaining Unit: CIA

Full time

Start Date: When Filled

Paid Days/Year: 213

Hours Per Day: 8

Start Time: 7:30

End Time: 4:00

Wage Range (Salaries are stated as an estimate only. Actual salary is confirmed only upon hire/job offer.): $27.23 - $31.72 / hour

Note:

Employees are paid the last working day of each month.

• High School diploma (minimum)
• May be required to pass a test to demonstrate skills

• Previous experience as a school Administrative Assistant
• Skyward (WSIPC) and Cedars experience

The Administrative Assistant performs activities related to the total school environment, as well as bookkeeping and budgeting for Athletics and ASB, website and social media updates, Skyward/Cedars data entry and reports, and support to the front desk. The assignment is 4 hours at the elementary school and 4 hours at the jr/sr high school supporting the PI and CTE programs.

The employee works with a high level of independence and professional discretion under the general supervision of a designated school administrator. The employee’s work is governed, controlled, and evaluated by acceptable professional practice, school and district policies and regulations, provisions of Washington Administrative Code and Revised Code of Washington, direction of the supervisor, and performance standards and expectations as set forth in the collective bargaining agreement.

• Confidential administrative assistant for building administrator.
• Compile and edit various reports, correspondence, newsletters, and documents.
• Perform a variety of office and secretarial duties.
• Personnel management with regards to substitutes, employee absences, etc.
• Data entry into school computer system (Skyward/Cedars).
• Post updates to district and elementary website and calendar.
• Work collaboratively with elementary school staff.
• Attend job related training as determined by the district.
• Possess a working knowledge of WSIPC and Skyward.
• Ability to type/keyboard accurately 65 WPM with three (3) errors or less in five minutes.
• Working knowledge of word processing, spreadsheet (Excel) and data base applications.
• Exhibit poise, patience and professionalism in receiving and routing phone calls.
• Accuracy and attention to detail.
• Possess a friendly, outgoing and flexible attitude.
• Ability to work cheerfully with staff, students and parents.
• Ability to respond appropriately and calmly to emergency situations.
• Working knowledge of budgets and purchase orders.
• Ability to organize, prioritize and complete tasks with multiple interruptions.
• Administer prescribed medication to students as directed.
• Support and facilitate volunteers and contractors, and process related applications/forms.
• Schedule meetings and process room reservations.
• Update office forms as needed.
• A commitment to professional growth and attendance to job related training.
• Demonstrated willingness to accept feedback related to job performance improvement.
• Other duties as assigned

This position may be combined with other assignments depending on qualifications.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, move about, hear and speak, and be visually observant…