Mt. Spokane High School Athletics Administrative Assistant

Mead WA Mt Spokane High School - Mead, Washington Open in Google Maps

This job is also posted in Mead WA

Job : 5958402
Final date to receive applications: Oct 21, 2026 11:59 PM (Pacific Standard Time)
Re-Posted: Yesterday

Starting Date: Immediately

October 14, 2026

Mt. Spokane High School

Athletics Administrative Assistant

8 hrs per day/ 7:00am – 3:30pm

212 days per year

JOB SUMMARY:

The job of High School Athletic Administrative Assistant provides a variety of office support and/or secretarial duties for the Athletic Director. This position will assist the Athletic Director in the efficient operation of the Athletic Department.

ESSENTIAL FUNCTIONS:

• Perform a variety of assignments with the productive operation of the athletic program, including processing online registration, initiating work orders, correspondence, memos, records, mail, and maintaining files and department binders
• Provide courteous, efficient, positive, and welcoming atmosphere to students, staff, parents, administration, and the community including greeting visitors, answering phones and questions regarding the booster club and athletics in a consistently positive and friendly tone
• Maintain confidentiality as required by State and Federal law and District and WIAA policy and procedures
• Accurately update and maintain website calendars, database for buses, and binders daily
• Oversee facility use calendar & communicate with both the reserving parties and custodians
• Make all travel arrangements, such as scheduling transportation, making reservations for events, and preparing the cost analysis as needed.
• Verify and maintain students’ travel paperwork.
• Work as the event coordinator for home events and process applications for event workers and volunteers, along with verifying their paperwork.
• Oversee and manage athletic eligibility, including grade checks and residency verification, team photos, and all awards and certificates.
• Organize, update, and maintain player rosters.
• Organize post season activities including paperwork.
• Build and maintain positive working relationships with coaching staff, student athletes and families.
• Communicate with other departments as needed, regarding upcoming events.
• Promote and schedule all summer camps, along with preparing the brochures.
• Provide general office support as needed.
• Perform related duties as assigned.

QUALIFICATIONS:

• AA Degree or equivalent education and/or work experience

KNOWLEDGE, SKILLS & ABILITIES:

• Considerable knowledge of and ability to use Mac’s, PC’s and related software
• Demonstrated ability to independently respond to problematic situations and to remain calm under stress
• Ability to maintain accurate records and enter and maintain data in automated systems
• Ability to identify problems and to propose feasible solutions
• Ability to multi-task and work independently
• Strong organizational skills and the ability to work well under pressure and to meet deadlines
• Strong interpersonal skills and the ability to work professionally with persons at all levels
• Excellent writing skills and the demonstrated ability to develop written reports and action plans
• Possess excellent spelling, grammar, punctuation and composition skills
• Demonstrated record-keeping/filing skills and ability to work with figures
• Demonstrated skills in written and oral communication and organizational ability
• Ability to manage the school athletic social media accounts
• Ability to promote athletic events and activities

WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to…