Accounts Payable Specialist Washington, DC | Robert Half

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a dynamic finance team in Washington, District of Columbia. This position plays an important role in managing vendor payments, tracking project-related costs, and maintaining accurate financial records for operating and construction-related expenses. The ideal candidate brings strong judgment, careful attention to detail, and the ability to work effectively with internal stakeholders in a fast-paced, growth-oriented environment.

Responsibilities:

• Process and examine invoices to confirm completeness, accuracy, and proper approval before payment is released.
• Enter accounts payable transactions into the accounting system and validate general ledger coding and cost allocations.
• Reconcile corporate card activity and bank transactions, investigating discrepancies and resolving outstanding items promptly.
• Coordinate check preparation and secure required authorizations to ensure timely and compliant disbursements.
• Prepare account reconciliations and supporting schedules for month-end close, audit requests, and recurring financial reporting needs.
• Administer vendor onboarding activities, maintain supplier records, and help ensure documentation remains current and organized.
• Partner with department leaders to align payment activity with budgets, forecasts, and project spending expectations.
• Contribute to procurement system upkeep and support improvements that strengthen financial reporting and operational efficiency.
• Assist finance leadership with ad hoc analysis and participate in cross-functional efforts to address process gaps.
• Provide support for year-end vendor reporting requirements, including activities related to 1099 preparation.