Accounts Payable Administrator - Georgetown, Washington, D. C.

East Banc Inc is seeking an Accounts Payable Administrator to own day-to-day AP operations in a high-volume environment — and help shape how that work gets done as AI tools mature. This is an evolving role in a dynamic environment, looking for someone who is curious about technology, comfortable with change, and motivated to make their own work faster and smarter over time.

The ideal candidate is precise and reliable with invoices, payments, and reconciliations, and equally energized by the question “how could a tool do this for me?” As we layer modern automation and AI capabilities over our core systems (Nexus/Bottomline and MRI), this person will be a key partner in testing, adopting, and refining those tools — then carrying what they learn across the broader accounting team.

East Banc Inc is a dynamic workplace working predominantly in the Real Estate space although it carries a few operating businesses as well in its portfolio. We value in-person interaction while recognizing variable work patterns and allow for growth and cross-over functions in a relatively flat org structure.

• Process invoices and payments accurately and on time, including coding and entry
• Run ACH, check, and wire payments; upload positive pay files where applicable
• Verify funding prior to issuing payments
• Maintain organized electronic and physical AP records
• Research and resolve AP issues and discrepancies
• Maintain W-9 records and process 1099s
• Process recurring payables
• Assist with month-end close and account reconciliations
• Provide documentation and support to auditors and partners

This is a small but growing part of the role. We expect this person to actively look for ways to reduce manual effort and to help us safely adopt new tools.

• Identify repetitive, manual, or error-prone steps in AP and propose ways to streamline or automate them
• Use and help configure AI-enabled features within Nexus/Bottomline and MRI — invoice capture/OCR, intelligent coding suggestions, duplicate detection, and workflow automation
• Pilot and evaluate agentic and AI tools layered over our existing systems while those platforms catch up to modern automation; document what works and where the tools “drift” or produce errors that need human oversight
• Build and maintain clean, well-structured data so automation and AI tools can run reliably
• Define simple checks and review steps so automated work stays accurate and auditable
• Help test, roll out, and train others on new system enhancements as functionality evolves
• Share repeatable improvements with the wider accounting team to extend their impact beyond AP

• Coordinate and manage vendor onboarding to the Bottomline/Paymode platform, including proactive outreach
• Collect and verify required documentation (W-9, banking details) and guide vendors through enrollment
• Serve as the primary point of contact for vendors, communicating clearly and professionally to resolve issues
• Follow up to ensure timely onboarding and transition to electronic payments
• Monitor onboarding status and maintain tracking so vendors are activated efficiently and accurately
• Partner with internal teams to move vendors from checks to ACH/Paymode
• Build strong vendor relationships through responsiveness and problem-solving

• Manage Vend inventory tracking
• Reconcile Vend payments
• Track and reconcile Stripe income
• Work with a proprietary revenue tracking system for one of our operating businesses called Advantage Booking

• Maintain tracking spreadsheets for utilities, payments, and projects in Excel
• Assist with entity filings and reporting
• Collect and organize documents from affiliates
• Rec…