Staff Accountant

• Oral/Written Skills

Working at PVA provides the opportunity to join a diverse and passionate team of individuals committed to improving the lives of veterans, specifically the lives of veterans with spinal cord injuries and disease and their caregivers.

At PVA, our employees know they are making a difference every day. Our unique backgrounds and cultures blend together to help us fulfill PVA’s mission. So, whether you’re at our National Office in Washington, D.C., or one of our several service offices across the country, you have the benefit of knowing that everything you do is part of PVA’s effort to help our veterans.

Join us and make a difference!

Staff Accountant

Assistant Controller

The Staff Accountant supports the organization’s financial stewardship by maintaining accurate accounting records, assisting with month-end close, tracking restricted and grant-funded activity, and preparing timely financial reports. This role works closely with program and development teams to promote strong internal controls, regulatory compliance, and responsible use of donor funds.

• Prepare and post journal entries, account reconciliations, and supporting schedules for monthly and year-end close.
• Maintain the general ledger and investigate variances, unusual balances, and coding issues.
• Process or review accounts payable, accounts receivable, cash receipts, employee expense reimbursements, and bank activity.
• Track restricted contributions, grants, contracts, and program expenses by fund, project, department, and funding source.
• Prepare grant billings, financial reports, and supporting documentation in accordance with award requirements and deadlines.
• Assist with budget-to-actual reporting, cash-flow monitoring, and financial analysis for leadership and program managers.
• Support payroll accounting, benefit reconciliations, and related filings in coordination with human resources and payroll providers.
• Maintain organized documentation and an effective audit trail for transactions, approvals, and reconciliations.
• Assist with the annual audit, Form 990 preparation, funder reviews, and other compliance activities.
• Follow and help strengthen internal controls, accounting policies, and procedures consistent with generally accepted accounting principles.
• Respond to routine financial questions from staff and provide guidance on coding, documentation, and reimbursement requirements.
• Perform other accounting and finance duties that support the organization’s mission and operational needs.
• Primary
  - Manage all new vendor set up in , gather vendor W9, file/track vendor contract.
• Primary
  - Enter daily vendor invoices on , follow up on denied bills, and vendor payment issues.
• Primary
  - Process all travel advances for employees, members, and chapters.
• Ensure department, location, program, event and all necessary coding for the expense are entered, verifying receipts, and assigned approver
• Review and ensure timely payment of monthly recurring invoices (rent, parking etc.)
• Responsible for collecting 1099 reports documentation in preparation for month end process.
• Maintain and expand the number of employees and members who receive their expenses by EFT.
• Secondary
  - Concur corporate credit card processing and assist with all staff expense reports online through the Concur system, download the expense report, verify receipts, and batch for processing into Expense  and Sage Intacct.
• Secondary
  - Vendor Risk
• Process all travel advances for employees, members, and chapters.
• Answer phone and email questions concerning individual expense reports.
• Follow up on all open staff receivables, send out late notices via email, and assist Accounting
• Supervisor on collections of any over 60…