Executive Assistant; EA

Executive Assistant (EA)

Bluehawk LLC, Intelligence Services is hiring an experienced and highly organized Executive Assistant (EA) to support senior leadership within the Department of Homeland Security’s Countering Weapons of Mass Destruction (CWMD) Directorate. The ideal candidate will excel in managing complex administrative functions, coordinating executive schedules, and ensuring the smooth flow of information between senior officials, internal staff, and external stakeholders.

Washington, D.C.

Active TS/SCI

Full‑Time

DHS - Countering Weapons of Mass Destruction (CWMD)

• Serve as the first‑line point of contact for senior leaders, greeting visitors and responding to inquiries from government and non‑government personnel.
• Manage phone calls, messages, and correspondence, ensuring timely and appropriate responses and follow‑up actions.
• Monitor communications to make informed scheduling recommendations and adjustments for assigned Federal staff.
• Draft, edit, and prepare correspondence, memorandums, reports, and presentations for internal and external distribution.
• Maintain and organize official files and records in accordance with CWMD‑approved guidelines.
• Review documents for accuracy, format, grammar, and compliance with DHS correspondence standards before submission.
• Schedule, coordinate, and provide administrative support for meetings, events, interviews, and video teleconferences (VTCs).
• Utilize Microsoft Word, Excel, PowerPoint, SharePoint, and project‑management tools to perform administrative and documentation tasks.
• Draft and coordinate responses to routine and executive‑level correspondence, tracking taskings and ensuring timely completion.
• Identify and resolve administrative challenges, recommending process improvements and best practices.
• Provide direct support for special projects for the CWMD Assistant Secretary, Principal Deputy Assistant Secretary, Chief of Staff, and Deputy Assistant Secretaries.
• Facilitate security clearance coordination, foreign visitor processing, and special access requirements as needed.
• Manage travel logistics through Concur (or designated DHS system), including authorizations, vouchers, reservations, and documentation.
• Prepare ad‑hoc and scheduled reports and presentations, supporting briefings and leadership engagements.

• Bachelor’s degree or high school diploma with 10+ years of directly related administrative experience.
• Proven experience supporting senior‑level leadership within the Federal government or a similar high‑profile environment.
• Exceptional written and verbal communication skills, with the ability to handle sensitive information discreetly.
• Strong organizational and time‑management abilities with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and virtual collaboration tools.
• Ability to obtain and maintain a Security Clearance.

• Prior experience supporting the Department of Homeland Security (DHS) or another federal agency.
• Familiarity with Concur travel‑management systems and DHS correspondence standards.
• Experience preparing official reports, PowerPoint briefings, and senior correspondence.

Bluehawk, LLC. is an Equal Opportunity/Affirmative Action Employer/EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity.