Administrative Assistant

About Us

AB Facility Service is a trusted provider of professional cleaning and facility maintenance solutions. We work with commercial, industrial, and retail clients to ensure their spaces are clean, safe, and operating at their best. Known for our reliability, attention to detail, and commitment to quality service, we take pride in creating environments where people can thrive.

The Administrative Assistant provides essential administrative and operational support to ensure efficient daily office operations. This role serves as a central point of communication, supporting staff and management by coordinating office communications, managing timekeeping and expenses, assisting with dispatching activities, and supporting employee onboarding.

• Serve as the primary point of contact for internal and external communications
• Answer, route, and respond to calls, emails, and general inquiries in a professional manner
• Maintain organized records and documentation
• Track employee timekeeping records and ensure accuracy
• Assist with payroll preparation by reviewing and submitting time and attendance data
• Follow up with employees and supervisors regarding missing or inaccurate time entries
• Collect, review, and process employee expense reports
• Ensure expenses comply with company policies
• Maintain accurate expense records and assist with reconciliation
• Coordinate and dispatch personnel, drivers, or service teams as needed
• Monitor schedules to ensure coverage and efficient operations
• Communicate changes or updates promptly to all affected parties
• Assist with onboarding new hires, including paperwork, system access, and orientation scheduling
• Coordinate with HR and management to ensure a smooth onboarding experience
• Maintain employee onboarding records and checklists
• Maintain office supplies and equipment
• Assist with filing, data entry, and report preparation
• Support management with additional administrative tasks as needed

• High school diploma or equivalent required
• 1–3 years of administrative experience preferred
• Proficiency in Microsoft Excel, One Drive, and Microsoft Teams required
• Strong organizational, communication, and multitasking skills
• Experience with timekeeping, expense tracking, or dispatch systems preferred
• High attention to detail and ability to meet deadlines

• Comprehensive Benefits Package:
  Medical, dental, and vision insurance plans
• Retirement Savings: 401(k) plan with company match
• Paid Time Off: PTO and holidays
• Professional Development:
  Opportunities for training, certifications, and career growth
• Supportive Team Environment:
  Collaborative culture that values input and encourages innovation

ABFS is an EEO/AA/Minority/Female/Disability/Veteran employer.

Washington, DC