Administrative Coordinator

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The Coordinator provides administrative and logistical support for a team delivering resources and content on a multitude of projects and topics related to member committees and member interactions. This role collaborates across the organization supporting additional projects and efforts related to member meetings and deliverables.

• Organizes and maintains various member files, tracking lists, mailing lists, e-groups and member participation in various reporting systems (i.e. Outlook, Excel, and CRM).
• Coordinates team meetings, tracks status of projects, maintain records of member interactions. Leverages existing and emerging tools to improve effectiveness of the team and quality of communications with members.
• Assists with meeting agenda development, including coordination of speaker needs.
• Drafts and sends meeting reminder emails and tracks RSVPs. Assists with in person and virtual meeting execution. Works with team to assemble all meeting materials.
• Executes meetings on Zoom platform with polling and breakout room functionality deployed during meetings.
• Supports the Best Employers awards application process and implementation, including monitoring submissions, creating timelines, and general project task management.
• Is responsible for accurate and timely completion of discrete tasks, subject to moderate or minimal supervision.
• Acts as liaison with marketing team for website updates related to the Institute and Committees.
• Works with supervisor to manage broad priorities, independently manages competing priorities on a day-to-day basis.
• Communicates effectively and with moderate supervision with all contacts internal and external to the Business Group.
• Effectively collaborates with other team members across the organization, harmonizing practices and ensuring timely and accurate contribution to organization wide processes/tasks.
• Contributes to the overall mission of the organization and member recruitment and retention through excellent customer service.
• Identifies opportunities to better serve the members within the scope of the role.
• Seeks guidance and is receptive to developmental feedback and opportunities.

• High School Diploma required. Bachelor’s degree preferred. Preferred fields of study and/or experience include health management, health communications/marketing, human resources, business, public health or related field.
• Two or more years of experience in an administrative capacity, though a Bachelor’s Degree that demonstrates strong communication, organizational and analytical skills can substitute for administrative experience.
• Fluent in written and spoken English.

• Proficient computer skills, with demonstrated proficiency in MS Office Suite and CRM software, and Zoom.
• Demonstrated ability to handle multiple responsibilities while meeting deadlines in a fast-paced environment.
• Ability to manage a wide range of assigned projects on a day-to-day basis with moderate supervision.
• Ability to work effectively on team projects; collaborating with other colleagues to carry out the organization’s goals and objectives.
• Strong critical thinking and analytical skills.
• Strong organizational skills, detail oriented, and thorough.
• Self-starter who can anticipate the work of the team.
• Excellent interpersonal, written, and verbal communication skills.
• Excellent internal and external customer and member service skills, having the ability to interact with colleagues, member companies, and potential members.
• Ability to be resourceful and creative in finding and using relevant information.
• Ability to be self-motivated and exercise appropriate individual discretion and judgments within the context of established policies and procedures.
• High professional standards and the ability to handle sensitive information confidentially.

• This position requires sitting, standing and walking
• Extensive use of standard office computer equipment (e.g., keyboard, mouse and monitor)
• Position based at总部 Business Group on Health offices in Washington, DC
• Hybrid schedule – At least 3 days in the office each week

• Not Applicable

• Full-time

• Administrative
• Non-profit Organizations and Business Consulting and Services