Administrative Assistant

Position Summary

The Administrative Assistant I classification is intended for personnel who possess a higher level of experience and responsibility than an Administrative Assistant – Entry Level. Individuals in this role perform routine clerical and administrative functions and are capable of completing more complex administrative tasks with limited supervision. The Administrative Assistant I supports departmental operations by providing reliable, accurate, and timely administrative assistance.

This position is part of a temporary administrative staffing assignment supporting the Maryland Department of Housing and Community Development (DHCD) at its headquarters in Lanham, Maryland. Temporary Staff provided under this role are employees of the Contractor and will supplement, not replace, State personnel.

• Competitive salary
• Dental insurance
• Health insurance

• Drafting, formatting, and proofreading routine correspondence, memoranda, reports, and emails
• Scheduling appointments, meetings, and conference calls; maintaining calendars
• Organizing, maintaining, and retrieving paper and electronic files in accordance with established procedures
• Responding to telephone inquiries and providing accurate information to callers or directing inquiries to appropriate staff
• Assisting with document preparation, data entry, and basic report generation
• Scanning, copying, filing, and distributing documents
• Supporting administrative workflows related to program operations and general office functions
• Performing other related clerical and administrative duties as assigned

• Personal computer
• Electronic fax (E-Fax) systems
• Photocopiers and scanners
• Microsoft Office Suite (including Word and Excel)
• Google Platform (e.g., Gmail, Google Drive, Google Docs, Google Calendar)
• Document scanning and management software, such as Docu Share Community Development (DHCD)

• Prior experience performing administrative or clerical support functions in an office environment
• Demonstrated ability to handle multiple tasks, prioritize work, and meet deadlines
• Proficiency in Microsoft Office applications and basic computer operations
• Strong organizational, communication, and customer service skills
• Ability to work independently while following established procedures and guidelines

• Work will be performed onsite at client's headquarters in Lanham, Maryland, unless otherwise directed
• The State will provide normal office working facilities and equipment reasonably necessary for performance

Entry level

Full-time

Administrative

Government Administration