Practice Assistant

General Description

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our Washington, D.C. office.

• Communicate effectively and professionally with clients, advisors, and co-workers via email, by telephone and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate advisor or staff member; arrange conference calls and greet clients.
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate advisor/professional.
• Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
• Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
• Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to advisors to ensure completed forms are prepared and submitted properly.
• Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
• Open, prioritize and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate.
• Enter and manage work requests from advisors in the firm’s workflow tool and complete according to provided deadline(s).
• Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
• Perform all file maintenance, including saving documents to the document management system.
• Assist advisors with time entry, billing, and collection, as needed.
• Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
• Perform clerical duties for non-legal departments, as needed.
• Skilled in researching the subscription database(s) of congressional members and their staff for the creation of client meeting itineraries with select members of Congress.
• Knowledge of legislative tracking and monitoring.
• Assist with events, briefings and forums.

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
• Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
• Ability to take direction and work independently with little supervision.
• Ability to effectively work well with others.
• Effective and professional interpersonal and communication skills.
• Ability to write clearly and professionally, with excellent proofing skills.
• Strong work ethic with ability and commitment to maintain confidentiality.
• Ability to lift and carry up to 30 pounds.

Four to five years supporting advisors and paralegals with administrative or client-related tasks, preferred.

Bachelor’s Degree, preferred.

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage

This position may be filled in District of Columbia. The base salary range for this position is $42.50/hr - $63.80/hr this range may not be applicable to other locations. An individual's actual compensation will depend on the individual's qualifications and experience.…