Project Coordinator – Global Thought Leadership

Project Coordinator – Global Thought Leadership (Hybrid, 12-Month Contract)

Our client, a major non-profit association, seeks a Contract Center Agent for a 12-Month contract assignment in Washington, DC. The Project Coordinator – Global Thought Leadership will provide comprehensive project management, communications, and operational support to a dynamic Global Thought Leadership team based in Washington, DC. This role supports senior leadership including the Senior Vice President of Global Thought Leadership, Vice President of Thought Leadership, Vice President of International, Vice President of Brain, and Strategy & Operations staff.

The ideal candidate is highly organized, proactive, and experienced in managing multiple concurrent initiatives while supporting executive-level stakeholders in a fast-paced, mission-driven environment.

• Project Management & Operations
• Provide project management and tactical support for team-wide initiatives, business operations, and process improvement projects.
• Manage multiple projects simultaneously, anticipating needs, identifying risks, and adjusting priorities as required.
• Track timelines, deliverables, dependencies, and follow-ups to ensure projects remain on schedule.
• Conduct internal research and stakeholder outreach to support ongoing initiatives.
• Support operational workflows, documentation, and process improvements.
• Communications & Content Support
• Support team communications projects, including managing and maintaining a content tracking system.
• Coordinate the sharing of updates, insights, and content through internal communication channels.
• Assist leadership with content research, presentation development, briefing materials, and written deliverables.
• Meetings & Executive Support
• Draft accurate and concise meeting minutes during internal meetings.
• Clearly document action items, ownership, and deadlines, and distribute notes via MS Outlook and Microsoft Teams.
• Provide day-to-day project and coordination support to senior leadership.
• Events & Briefings
• Support event planning and execution, including coordination of collateral and logistics.
• Compile briefing books and supporting materials for events, speaking engagements, meetings, and travel.
• Assist with preparation for internal and external presentations and leadership engagements.
• Administrative & Systems Support
• Draft correspondence including memos, briefings, letters, and emails.
• Manage electronic filing systems, databases, and document repositories.
• Perform data entry, tracking, and reporting tasks.
• Complete additional administrative and project-based tasks as assigned.

• 3+ years of project management or project coordination experience
• Proven ability to manage multiple projects simultaneously, anticipate needs, and prioritize effectively
• Excellent written and verbal communication skills
• Strong attention to detail with exceptional organizational and follow-through skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Microsoft Teams
• Experience using Airtable or similar project/content tracking systems (training support available)
• Experience supporting communications initiatives, content management, or thought leadership projects
• Experience coordinating events, meetings, or executive briefings
• Ability to work effectively with senior leaders and cross-functional stakeholders in a professional office environment

Hybrid work model with on-site work Tuesday through Thursday in the Washington, DC office

Remote work on Mondays and Fridays

Collaborative, deadline-driven, and mission-focused environment