Senior Executive Administrative Specialist

At Dobbs Defense, we deliver mission-centric IT, Cyber, and data analytics solutions for our government and commercial clients through the convergence of automation, innovation, training, and education. Delivering high-quality IT, cybersecurity, and data analytics solutions through proven and innovative methods is our vision.

Dobbs Defense Solutions is seeking an Executive Administrative Specialist to provide professional and proactive mission-oriented administrative support to the assigned U.S. Coast Guard Office of the Chief Information Officer (OCIO) office.

• Independently provide senior-level executive administrative support, including complex calendar management, travel coordination, deadline tracking, and management of recurring office requirements and leadership priorities.
• Draft, review, edit, and coordinate executive correspondence, reports, summaries, briefings, and other official documentation in accordance with applicable organizational standards.
• Plan and coordinate executive meetings, conferences, town halls, all-hands meetings, and other official events, including scheduling, logistics, materials, and follow-up actions.
• Support administrative policies, procedures, and requirements related to training, travel budgets, personnel administration, space planning, records management, logistics, asset tracking, and organizational deadlines.
• Conduct research, consolidate information, and prepare leadership materials, including read-aheads, staffing packages, continuity documentation, standard operating procedures (SOPs), and other materials supporting leadership decision-making and office business rhythms.
• Advise leadership and staff on recurring administrative requirements, organizational procedures, deadlines, and the administrative impact of changes to policies, processes, or organizational functions.

• Bachelor’s degree in Business Administration or a related field from an accredited institution plus 8 years of relevant administrative experience, including at least 2 years supporting senior executives; or an associate’s degree plus 10 years of relevant experience, including at least 4 years supporting senior executives; or a high school diploma with relevant vocational or military certification plus 14 years of relevant experience, including at least 6 years supporting senior executives.
• Demonstrated experience directly supporting Senior Executive Service (SES), Flag Officer (Admiral), General Officer, or equivalent senior leadership, including knowledge of executive-level protocols, correspondence, coordination, and staffing requirements.
• Excellent written and verbal communication skills, with demonstrated ability to prepare and review professional correspondence and executive-level materials.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook (email, calendar, and file management), with the ability to independently operate standard office, teleconference, and video conference equipment. Minimum typing speed of 45 words per minute.

Onsite

Public Trust

Dobbs Defense Solutions is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), gender expression and transgender status, national origin, ancestry, age, disability, military or veteran status, marital or…