Administrative Assistant

1 month free credit building — Circana operations boost

Circana is a leading provider of technology, AI, and data solutions for consumer packaged goods companies, manufacturers, and retailers. Our predictive analytics and Liquid Data® platform help clients measure market share, uncover consumer behavior, and drive growth—powered by six decades of expertise and an expansive, high-quality data set.

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We’re a global company dedicated to fostering inclusivity and belonging. We value and celebrate the unique experiences, cultures, and viewpoints that each individual brings.

By embracing a wide range of backgrounds, skills, expertise, and beyond, we create a stronger, more innovative environment for our employees, clients, and communities. With us, you can always bring your full self to work. Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified™ by Great Place To Work®.

This prestigious award is based entirely on what current employees say about their experience working rn more at

Role Overview

Deliver exceptional support to 2 executives across 6 verticals on all administrative matters including scheduling meetings, managing calendars, submitting expenses, tracking invoice payments, understanding the budget, working in Docu Sign and Adobe, Concur. Mange inquiries regarding Circana procedures and association memberships; navigate corporate sponsor ships and events with trade associations, as well as help support any event planning needed across the practices.

Manage other miscellaneous requests or issues that arise.

Job Responsibilities

• Develop and maintain a rapport with the executives and stakeholders through strong lines of communication.

• Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.

• Assist with various tasks, including, but not limited to maintaining distribution lists and Team calendars.

• Cross functional training /meeting coordination.

• Plan meetings (physical or virtual), building PowerPoint content, taking and transcribing minutes, following-up on action items/deliverables, planning events, arranging travel, and accommodation.

• Maintain and refine processes that support the organization.

Requirements

• 5+ years’ experience providing administrative support.

• Superb level of professionalism, business acumen and maturity.

• Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.

• High proficiency in MS Office (Excel and PowerPoint) and auxiliary platforms e.g., MS Teams.

• Strong project and task management skills.

• Ability to multitask and adjust in a fast-paced environment.

• Experience in scheduling assistance and calendar management.

• Ability to adjust working schedule as needed to support meetings before and after office hours.

• Experience with Concur a plus.

• Experience with Docu Sign and Adobe.

Beyond technical skills, experience, and role-specific attributes, these shared behaviors are fundamental to our culture and success. We seek individuals who consistently demonstrate and champion these behaviors in their daily work:

• Stay Curious:
Being hungry to learn and grow, always asking the big questions.

• Seek Clarity:
Embracing complexity to create clarity and inspire action.

• Own the Outcome:
Being accountable for decisions and taking ownership of our choices.

• Center on the Client:
Relentlessly adding value for our…