Administrative Assistant

Job Category:
Administration/Customer Services

Requisition Number: ADMIN
014204

Showing 1 location

Inspir Embassy Row | Washington, DC
2100 Massachusetts Ave NW
Washington, DC 20008, USA

Location:

Washington, DC

Employment Type:

Exempt - Full Time

Salary Range: $55,000 - $70,000 annually

Department:
Administration

About Us: Maplewood Senior Living, is a leading operator of premier senior living communities across 5 states and Washington, D.C., featuring two distinguished brands:
Maplewood and Inspīr. Known nationally for innovation in the senior living space, Maplewood is a growing company dedicated to excellence in care, offering personalized and thoughtful services in independent living, assisted living and memory care.

Our success is built on a foundation of personalized, compassionate care and communities designed to enrich the quality of life for our residents. We foster a dynamic and supportive work environment that empowers our teams to excel, inspire, and make a meaningful impact every day. If you are a passionate about driving growth and innovation in senior living, Maplewood offers the opportunity to be part of a forward-thinking organization that values your expertise.

Join us and help shape the future of senior living!

The Administrative Assistant provides administrative, organizational, and coordination support to the General Manager, Leasing team, and broader community leadership team. This position serves as an important administrative resource for the leasing process and plays a key role in ensuring a smooth and successful transition for new residents and their families.

This position supports leasing activities, resident onboarding, move-in and move-out coordination, resident records, administrative paperwork, and communication with residents and families. The Administrative Assistant will help ensure that required documentation is complete, accurate, organized, and maintained in accordance with Inspir standards and applicable regulatory requirements.

This role serves as a bridge between the leasing process and the resident experience, helping to ensure continuity from the initial commitment to the community through move-in and the resident’s successful transition into their new home.

• Provide administrative assistance to the General Manager, Leasing team, and leadership team.
• Prepare correspondence, forms, reports, meeting materials, and other administrative documents
• Maintain organized electronic and paper filing systems
• Enter, update, and maintain accurate information in Yardi, Aline, One Drive, Microsoft Office, and other applicable systems
• Assist with tracking deadlines, outstanding paperwork, appointments, assessments, and other resident-related administrative requirements
• Maintain accurate resident and family contact information
• Assist with updating resident handbooks, forms, directories, and other administrative materials
• Assist with scanning, copying, filing, and distribution of resident documentation
• Support audits and internal reviews by ensuring resident records are complete and organized

• Support the Director of Leasing and leasing team with administrative components of the sales and leasing process
• Assist with scheduling assessment, meetings, and other appointments
• Prepare leasing and move-in materials and packets
• Maintain appropriate leasing collateral and administrative materials
• Help ensure information is communicated timely and accurately from the leasing team to the appropriate community departments

• Coordinate the administrative process from commitment through move-in
• Maintain an ongoing dialogue with the…