Management Analyst - Secretary

Duties include or are comparable to the following: based on a knowledge of the supervisor's views, composes correspondence on own initiative about administrative matters and general office policies for supervisor's approval.

• Analyzes administrative processes and/or agency programs. Communicates with colleagues, agency management, and other contacts outside the agency to gather and analyze information about agency processes and and writes contracts, reports, letters and other documents with recommendations for management programs, policies and activities.
• Perform management and/or program support work, such as planning, research, analysis, correspondence control, communication, and/or special projects.
• Perform procurement and contracting administrative functions
• Solicit, evaluate, negotiate, administer, award, analyze, advise on administrative
• Handle a wide variety of administrative work, including travel, personnel administration, budgeting, procurement, property management, data entry, records management, or supplies.
• Manages and/or prepares responses to correspondence in an organization; and/or acts as a liaison or handles the communication with persons and/ or groups within and outside of the organization.
• Coordinate facilities and related arrangement s for planning conferences, assist with presentation materials, and provide on-site support.
• Attends weekly meetings to plan overall program management strategy; attends inter-agency meetings addressing program issues; processes program related documents and analyzes and produce program reports; performs miscellaneous audits; develops and maintains program databases and master files; instructs mid-level administrators and program users on procedures and policies; addresses and solves program issues/problems; produces special projects for office including electronic time and attendance, arranging travel in electronic travel system, and serving as a unit security
• Receiving and escorting guests, answering telephonic and email inquiries promptly and professionally, and interfacing with DOS management, Executive Directors and high level contractor personnel, high-ranking outside official (e.g., city or State officials, members of Congress, presidents of national unions or large national or international firms, ), in unique situations.
• Decides whether executive should be notified of important or emergency
• Acts as office manager for the executive's organization, e.g., determines when new procedures are needed for changing situations and devises and implements alternatives revises or clarifies procedures to eliminate conflict or duplication
• Identifies and resolves various problems that affect the orderly flow of work in transactions with parties outside the
• Proficient in the Microsoft Office Suite including Excel, MSWord, and PowerPoint; receives training requests and develops a training roster; assembles training materials and sets-up training room; briefs trainees on application completion and accounting information; performs one-on-one training sessions; and briefs executive directors edits training
• Performs other duties as

• Ethical Practice
• Computer Skills
• Detail Oriented
• Organizational Skills
• Customer Service
• Teamwork
• Initiative
• Time Management
• Flexible
• Communication

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a…