Office Manager Job Washington area,District of Columbia USA,Administrative/Clerical

Office Manager Overview

The Office Manager serves as the operational hub for a mid-sized professional services firm, ensuring smooth daily operations and executive support.
Coordinate administrative, business, facility, and compliance operations across multiple office locations, including headquarters.
Provide direct executive support to the President and leadership team, managing calendars, travel, and correspondence.
Supervise administrative staff, overseeing front desk functions and office supply management.
Ensure compliance with regulatory requirements, including licensure, insurance, and certifications.
Plan and coordinate firm events, outreach activities, and professional development programs.
Maintain a welcoming and professional office environment, liaising with property management and vendors.
Support financial operations, including credit card management, petty cash, and branded item procurement.
Collaborate with leadership to enhance operational efficiency and foster a positive workplace culture.

Office Manager

Key Responsibilities & Duties

Manage executive schedules, meeting logistics, and travel arrangements for the President and leadership team.
Oversee daily office operations, ensuring efficiency and a professional environment.
Supervise administrative staff and front desk functions, including visitor management and conference room setup.
Coordinate compliance activities, including licensure renewals, insurance applications, and regulatory documentation.
Plan and execute firm events, outreach activities, and professional development sessions.
Manage office supplies, branded items, and promotional materials procurement.
Track and maintain records for contracts, insurance, and legal matters.
Collaborate with property management for facility maintenance and security access systems.
Support financial operations, including petty cash management and reconciliation of receipts.

Office Manager

Job Requirements

Bachelor’s degree in a relevant field or equivalent professional experience.
Minimum of 5 years of experience in office management or executive support roles.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Experience supervising administrative staff and managing office operations.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Knowledge of compliance activities, including licensure and insurance management, is preferred.
Experience in event planning and vendor coordination is advantageous.
Familiarity with professional services or architectural practice operations is a plus.
Exceptional communication skills and professional discretion are essential.