Administrative Assistant

** Overview*
* ABM Industries is seeking a detail-oriented and proactive  
** Aviation Administrative
** Assistant to provide comprehensive administrative support to the Aviation team. This role is essential in ensuring smooth day-to-day operations, coordinating documentation, and supporting operations teams with logistical and clerical tasks. Bilingual in Spanish and English is preferred.

** Compensation:**  $23.50 per hour pay rate (U.S. Dollars)

_The pay listed is the salaried range for this position.
A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data._

** Benefits:
** ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Team Member Benefits | Staff & Management ()

*
* Schedule:

** Monday - Friday from 8:30AM - 5:00PM EST

** Responsibilities*
* - Provide administrative support to Aviation leadership and operations teams.

- Coordinate meetings, prepare agendas, and document minutes.

- Manage and organize operational documentation, including compliance records, work orders, and shift reports.

- Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.

- Maintain office supplies, equipment, and general workspace organization.

- Support scheduling, travel arrangements, and expense reporting.

- Ensure compliance with company policies, airport authority regulations, and TSA requirements.

- Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.

** Qualifications*
* - Associate's degree or equivalent experience in Business Administration or related field.

- 3+ years of administrative experience, preferably in aviation, airport operations, or facilities environments.

- Bilingual in Spanish and English

- Strong organizational and communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Experience with workforce management or work order systems is a plus.

- Ability to obtain and maintain an airport-issued security badge (SIDA clearance).

- Ability to handle confidential information with discretion.

REQNUMBER: 168578

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law.  ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call .  

We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.